Executive Assistant

Pittsburg State University; Pittsburg (KS); On-site; USD 30,996 - 31,684; Full time

Job summary

Pittsburg State University is seeking an Executive Assistant in the Department of General Counsel & Institutional Compliance. This role involves serving as the Records Custodian and providing diverse administrative support.

The candidate should have experience in records management and legal administration. Responsibilities include ensuring compliance with laws and managing document preparation.

The position offers a pay rate of $22.50 – $23.00 hourly and requires full-time commitment.

Qualifications

• 2+ years of experience in records management, legal administration, or administrative work.
• Strong attention to detail is required.
• Proficiency in Microsoft Office applications.

Responsibilities

• Liaise with public for record access and process requests.
• Assist General Counsel with document preparation and management.
• Organize and maintain confidential files.

Skills

Records management

Legal administration

Public institution administrative work

Attention to detail

Proficiency in Microsoft Office

Education

Associate’s degree in legal studies, public administration, business, or related field

Bachelor’s degree in preferred fields

Job description

Pittsburg State University is accepting applications for an Executive Assistant in the Department of General Counsel & Institutional Compliance that is responsible for serving as the Records Custodian and providing administrative support to the Office of General Counsel & Institutional Compliance with varied, autonomous daily duties and responsibilities. This role ensures compliance with the Kansas Open Records Act and corresponding laws while maintaining accuracy, confidentiality, and efficiency in legal and administrative processes.

Duties and Responsibilities

Open Records Custodian Duties – 45%

• Acts as liaison between the public and the organization for record access
• Processes and responds to public records requests in compliance with state law
• Reviews, redacts, and prepares documents for release while ensuring confidentiality and legal compliance
• Maintains and organizes physical and electronic records systems
• Tracks request deadlines and ensures timely response
• Establishes points of contact with key university departments to collect responsive documents
• Collaborates with university records holders to estimate any fees associated with compiling the records, invoices external requestor for the fee
• Assists with the development of records management, records repository, and records retention best practices for the university

Administrative Specialist Duties – 45%

• Assists General Counsel and Institutional Compliance with document, policy, and training preparation and management
• Provides general administrative support (scheduling, data entry, litigation‑hold tracking, contract tracking, etc.)
• Drafts and sends official correspondence related to legal matters
• Assists with General Counsel and Institutional Compliance committee preparation and management
• Organizes and maintains confidential files, both physical and electronic
• Supports and coordinates audits, compliance reviews, and internal investigations as needed
• Assists with General Counsel and Institutional Compliance website revisions and training coordination
• Assists with Policy Library revisions, archives, and required policy review requirements
• Implements and refines procedures and workflows to enhance office efficiencies
• Ensures confidentiality and data security standards are upheld

Other Duties – 10%

• Other duties as assigned including but not limited to assistance with the Office of the President and the President’s Division

Education and Experience

Required Education and Experience – Time of Hire

• Two or more years of experience in records management, legal administration, or public institution administrative work
• Strong attention to detail
• Proficiency in Microsoft Office
• Candidates must hold an associate’s degree in legal studies, public administration, business, or related field

Preferred Education and Experience

• Bachelor’s degree in legal studies, public administration, business, or related field
• Knowledge of public records laws

Screening Services (Background Checks)

Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.

Salary Range

$22.50 – $23.00 hourly

Job Type

Unclassified

Appointment Duration

12 months

Work Schedule

Full Time, Monday – Friday, 8:00 AM – 4:30 PM

Application Documents Required

• Resume
• Names and Contact Details for three (3) Professional References
• Transcript

*Consolidate into two documents to upload.

Open Until Filled

With a first consideration date of July 15th, 2026.

Search Committee Chair

Cindy Johnson, [e-mail]

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.

Job Info

• Job Identification 173
• Job Category Administrative Support
• Posting Date 07/01/2026, 08:25 PM
• Job Schedule Full time
• Locations 1701 S Broadway, Pittsburg, KS, 66762, US