Associate Open Records Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 75,000 - 105,000; Full time

Job summary

The University of Texas at Austin is seeking an Associate Open Records Coordinator to join the Office of the Vice President for Legal Affairs in Austin, Texas. The role focuses on coordinating and managing open records for the campus in compliance with Texas PIA, HIPAA, and FERPA, under the guidance of the Coordinator and other associates.

Ideal candidates will have a Juris Doctorate, strong organizational and communication skills, and a proven ability to work both independently and as part of a

Qualifications

• Juris doctorate; demonstrated attention to detail and professional conduct.
• Strong communication and interpersonal skills; ability to meet deadlines.
• Proficiency with Microsoft Office products and related tools.
• Experience with open records laws and procedures is preferred.

Responsibilities

• Participate as a high-performing team member in Open Records Department.
• Execute tasks as Assistant Public Information Coordinator with excellence.
• Collaborate with colleagues in decision making and training activities.
• Organize and direct document collection and related administrative services.
• Review responsive documents for open records requests and delivery.
• Master policies and guidance related to open records activities.
• Provide recommendations on redactions and briefing as required.
• Assist in developing open records training for the University community.
• Coordinate with University and UT System attorneys on open records matters.

Skills

Attention to detail

Strong business process skills

Excellent communication

Excellent organizational skills

Microsoft Office proficiency

Education

Juris doctorate

Tools

GovQA software

Job description

Hiring Department:

Office of the Vice President for Legal Affairs

Job Posting Title:

Associate Open Records Coordinator

Hiring Department:

Office of the Vice President for Legal Affairs

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Sep 01, 2026

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

The Office of the Vice President for Legal Affairs provides high quality service and leadership in proactively managing and coordinating University legal affairs; to support and enhance the University's educational, research, public service mission, core purpose, and core values; and to advance the overall mission of the University. For more information about the Office of the Vice President for Legal Affairs, please visit: https://legal.utexas.edu/.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Purpose

The Associate Coordinator will work alongside the Coordinator and the other Associate Coordinator to perform all functions relating to open records for the University campus. Prepare, interpret, and review policies, agreements and other documents to ensure compliance with applicable State of Texas PIA, Federal HIPAA and Federal FERPA laws.

Responsibilities

• Participating as a highly performing team member in the Open Records Department;
• Executing assigned tasks with excellence as an Assistant Public Information Coordinator;
• Collaborating with department colleagues in decision making;
• Organizing and directing document collection and related administrative services;
• Reviewing responsive documents to prepare for delivery in response to open records requests;
• Mastering policies, guidance, and other materials relating to open records activities;
• Providing recommendations and implementing redactions, exceptions, and briefing, as required;
• Assisting in developing open records training for the University community and conducting that training; and
• Working with University and UT System administration and attorneys on matters relating to open records including reviewing legal briefs.

Required Qualifications

Juris doctorate. Demonstrated attention to detail and ability to work in a professional manner independently and as a team member. Strong business process skills. Excellent communication and interpersonal skills. Excellent organizational skills and ability to manage deadlines. Proficiency in the use of Microsoft Office products.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

At least one year of experience working with the Texas Public Information Act; Experience interpreting and applying the State of Texas rules, regulations, policies, and or procedures relating to open records. Familiarity with GovQA software.

Salary Range

$75,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Climbing of stairs
• Ability to lift 50 pounds.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Title IX. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.