Administrative Specialist

Pittsburg State University; Pittsburg (KS); On-site; USD 18,309 - 26,076; Full time

Job summary

Pittsburg State University is hiring an Administrative Specialist for the Health, Human Performance, & Recreation department. This full-time role involves financial transactions, administrative support, supervising student employees, and more. Required qualifications include a high school diploma and two years of administrative experience, with preferred candidates holding a bachelor's degree. The salary is $16.11 per hour, contingent on a background check, with a work schedule of Monday through Friday, 8:00 am to 4:30 pm.

Qualifications

• Two years of experience in an office or administrative setting.
• Experience with financial transactions and budget management.
• Ability to supervise and train student employees.

Responsibilities

• Maintain and reconcile business procurement card transactions.
• Coordinate administrative activities for the HHPR department.
• Submit reports and presentations as required.
• Supervise student employees and manage office inventory.

Skills

Office Administration

Budget Management

Communication Skills

Supervision

Data Analysis

Education

High school diploma

Bachelor's Degree in Accounting, Finance, or related field

Job description

Pittsburg State University is accepting applications for an Administrative Specialist for the department of Health, Human Performance, & Recreation that provides support to the department and the department chairperson.

Duties and Responsibilities of Position

Financial Transactions and Budgets – 45%

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office
• Maintain HHPR operating budgets and multiple departmental accounts and assist the Chair with planning and allocation of budgeted funds.

Administrative Support for Health, Human Performance & Recreation – 35%

• Provide, plan, organize, direct, oversee, and coordinate administrative and support activities for the HHPR department, including events and activities in collaboration with faculty, staff, and College of Education offices.
• Monitor daily office operations and ensure proper procedures are followed in accordance with university and departmental guidelines.
• Collect, organize, compose, and route correspondence; answer phones, respond to email, forward messages, and schedule and confirm appointments.
• Attend HHPR meetings; maintain records of pertinent and procedural information; provide follow‑up and assist with implementation of new or revised policies, procedures, or guidelines.
• Oversee semester course scheduling and classroom coordination; arrange travel and facilitate reimbursement of travel‑related expenses.
• Maintain departmental filing systems and utilize word processing, database, spreadsheet, OneDrive, and SharePoint systems while ensuring confidentiality of all records.
• Provide information and respond to direct inquiries from students, faculty, and the public as appropriate.
• Process electronic appointments and administrative paperwork for faculty, graduate assistants, and student employees.
• Oversee office inventory; order and maintain appropriate levels of professional, instructional, and office supplies.
• Submit and monitor maintenance requests for offices, classrooms, equipment, and technology.

Reports and Projects – 5%

• Submit reports, presentations, and projects for the department, including reports and projects required by external governing bodies.
• Analyze, compile, and organize data in order to produce reports and presentations.
• Assist with the completion of departmental reports and scholarship processes.

Health, Human Performance & Recreation Liaison – 5%

• Serve as a representative for HHPR with other academic and administrative departments; communicate departmental procedures, priorities, and operational needs.
• Assist with coordination and management of departmental and collaborative events.

Supervise Student Employees – 5%

• Hire, train, schedule, and supervise student employees, including student office staff and activity/laboratory student employees.
• Perform required supervisory and line manager functions, including monitoring performance and completing payroll‑related processes.

Other Duties as Assigned – 5%

Education and Experience – Required at Hire and Preferred

Required Education and Experience at Hire

• High school diploma
• Two years of experience in an office or administrative setting

Preferred Education and Experience

• Bachelor's Degree in Accounting, Finance, or related field
• Four years of experience in an administrative setting

Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time–Monday through Friday, 8:00 am – 4:30 pm.

Salary Range: $16.11 Per Hour, Commensurate with Experience

Pittsburg State University is an Equal Opportunity and Afffirmed Action employer. We are committed to creating an inclusive environment for all employees.