Executive Assistant

Sonora Quest Laboratories/ Laboratory Sciences of Arizona; Phoenix (AZ); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Sonora Quest Laboratories and Laboratory Sciences of Arizona seeks an Executive Assistant to Senior Leadership to support the SLT with advanced administrative duties. You will manage confidential communications, maintain complex calendars, prepare board-level materials, and coordinate meetings with internal and external stakeholders.

Ideal candidates bring a proven track record in corporate admin roles, strong organizational skills, and mastery of Microsoft 365 tools.

Qualifications

• Advanced administrative support experience in a corporate setting.
• Experience handling confidential information and executive support.

Responsibilities

• Provide comprehensive advanced administrative support to Senior Leadership Team members.
• Manage confidential communications and complex calendars; prepare board-level materials.
• Coordinate internal and external meetings, take notes/minutes as needed, and handle non-routine tasks with independent judgment.

Skills

Excellent organizational skills

Confidential information handling

Independent judgment

Multitasking and prioritization

Self-motivated

Team player

Customer service skills

Interpersonal, verbal and writing

Microsoft 365 proficiency

Coordinate complex meetings

Notes and minutes

Office equipment knowledge

Analytical skills

Education

High School diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

SharePoint Online

MS Teams

Job description

Primary City/State

Phoenix, Arizona

Department Name

Commericial Admin-Ref Lab

Work Shift

Day

Job Category

Administrative Services

Are you the kind of person who thrives at the center of the action - anticipating needs before they arise and keeping executives two steps ahead? As the Executive Assistant to Senior Leadership at Sonora Quest Laboratories and Laboratory Sciences of Arizona, you'll be the trusted right hand to the leaders shaping healthcare diagnostics across Arizona, managing everything from confidential communications and complex calendars to board-level materials. This is a high-impact, high-trust role where your discretion, business savvy, and razor-sharp organizational skills directly enable the strategic decisions that move our organization forward. If you're a self-motivated pro who loves solving problems, mastering the details, and being the go-to partner leaders can't work without, we want to meet you.

Position Summary

This position provides comprehensive advanced administrative support to Senior Leadership Team (SLT) member(s) of Laboratory Sciences of Arizona (LSA) and Sonora Quest Laboratories (SQL). This position oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts and has accountability for relieving them of routine matters through appropriate independent action. The position requires considerable knowledge of the organization, policies, and practices in making routine administrative decisions and in the approach to take to handle non-routine situations.

SCOPE AND COMPLEXITY

This position acts as a member of a support team which may serve multiple individuals and/or departments. This position will need to exercise diplomacy, tact, and judgement in interacting with a wide range of stakeholders at varying levels of the organization including the SLT, parent organizations, staff at all levels, and external customers.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

Standard office environment/hybrid in-office and remote. Extensive computer work with prolonged sitting. Ability to lift up to fifteen pounds.

Knowledge, Skills And Abilities

• Excellent organizational skills.
• Ability to handle highly confidential information.
• Ability to exercise independent judgment.
• Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.
• Must be self-motivated and able to take ownership of projects/assignment.
• Must be a team player.
• Must have excellent customer service skills with outstanding follow-up.
• Strong interpersonal, verbal and writing skills.
• Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills.
• Advanced proficiency with Microsoft 365 using all Microsoft tools (Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams)
• Ability to coordinate complex meetings, including offsite meetings, with internal and external attendees and video conferencing (using various virtual meeting platforms). May include taking notes and recording minutes.
• Knowledge of standard office equipment. Intermediate math and analytical skills.

Minimum Qualifications

• High School diploma or equivalent
• Five (5) years of advanced administrative support experience in a corporate type setting.

Preferred Qualifications

• Additional related education and/or C-Suite experience preferred

EEO Statement

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.