Executive Assistant

Laboratory Sciences of Arizona; Phoenix (AZ); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Laboratory Sciences of Arizona (LSA) is seeking an Executive Assistant to Senior Leadership to support the SLT for Sonora Quest Laboratories and LSA. Responsibilities include managing confidential communications, complex calendars, and board materials, freeing leaders to focus on strategic decisions.

The role requires discretion, business savvy, and excellent organizational skills, with a proven ability to handle non-routine situations and coordinate cross-departmental efforts in a dynamic

Qualifications

• High School diploma or equivalent.
• Five (5) years of advanced administrative support experience in a corporate type setting.

Responsibilities

• Manage confidential communications and complex calendars.
• Prepare board-level materials.
• Liaise with internal and external contacts to support executives.
• Relieve executives of routine matters through independent action.

Skills

Advanced administrative support

Confidential information handling

Calendar management

Meeting coordination

Microsoft 365 proficiency

Written communication

Team collaboration

Interpersonal skills

Education

High School diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

SharePoint Online

MS Teams

Job description

Primary City/State: Phoenix, Arizona Department Name: Commericial Admin-Ref Lab Work Shift: Day Job Category: Administrative Services Are you the kind of person who thrives at the center of the action - anticipating needs before they arise and keeping executives two steps ahead? As the Executive Assistant to Senior Leadership at Sonora Quest Laboratories and Laboratory Sciences of Arizona, you'll be the trusted right hand to the leaders shaping healthcare diagnostics across Arizona, managing everything from confidential communications and complex calendars to board-level materials. This is a high-impact, high-trust role where your discretion, business savvy, and razor-sharp organizational skills directly enable the strategic decisions that move our organization forward. If you're a self-motivated pro who loves solving problems, mastering the details, and being the go-to partner leaders can't work without, we want to meet you.

POSITION SUMMARY

This position provides comprehensive advanced administrative support to Senior Leadership Team (SLT) member(s) of Laboratory Sciences of Arizona (LSA) and Sonora Quest Laboratories (SQL). This position oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts and has accountability for relieving them of routine matters through appropriate independent action. The position requires considerable knowledge of the organization, policies, and practices in making routine administrative decisions and in the approach to take to handle non-routine situations.

SCOPE AND COMPLEXITY

This position acts as a member of a support team which may serve multiple individuals and/or departments. This position will need to exercise diplomacy, tact, and judgement in interacting with a wide range of stakeholders at varying levels of the organization including the SLT, parent organizations, staff at all levels, and external customers.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

Standard office environment/hybrid in-office and remote. Extensive computer work with prolonged sitting. Ability to lift up to fifteen pounds.

KNOWLEDGE, SKILLS AND ABILITIES

Excellent organizational skills. Ability to handle highly confidential information. Ability to exercise independent judgment. Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion. Must be self-motivated and able to take ownership of projects/assignment. Must be a team player. Must have excellent customer service skills with outstanding follow-up. Strong interpersonal, verbal and writing skills. Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills. Advanced proficiency with Microsoft 365 using all Microsoft tools (Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams) Ability to coordinate complex meetings, including offsite meetings, with internal and external attendees and video conferencing (using various virtual meeting platforms). May include taking notes and recording minutes. Knowledge of standard office equipment. Intermediate math and analytical skills.

MINIMUM QUALIFICATIONS

High School diploma or equivalent Five (5) years of advanced administrative support experience in a corporate type setting.

PREFERRED QUALIFICATIONS

Additional related education and/or C-Suite experience preferred

EEO Statement: EEO/Disabled/Veterans

Our organization supports a drug-free work environment. Privacy Policy: Privacy Policy

Make Great Friends and a Difference in Your Communities

You’ll feel like you’re in the right place at Sonora Quest Laboratories/Laboratory Sciences of Arizona (SQL/LSA), doing great work on behalf of a healthy community. While many organizations tout “teamwork and camaraderie,” there is no denying that our compassionate, collaborative culture is a cut above the rest. Our team members work together daily to create a work environment where everyone feels supported and empowered to be their best selves and do their best work. Grow your career and see for yourself how gratifying and satisfying being a part of our team can be. You Belong Here.

Sonora Quest Laboratories is a proud partner of Banner Health.

We are proud to offer a comprehensive benefit package for all benefit-eligible positions. Please visit our Benefits Guide for more information.

EEO/Disabled/Veterans Laboratory Sciences of Arizona supports a drug-free work environment.

Privacy Policy

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