Executive Assistant

APR Consulting; Phoenix (AZ); Sur place; USD 36 000 - 51 000; Plein temps

Résumé du poste

APR Consulting, Inc. is seeking an experienced Executive Assistant to provide administrative and operational support in a fast-paced healthcare environment.

This is a 6-month temp-to-hire position, onsite at 5102 W Campbell Ave, Phoenix, AZ 85031, with a Monday–Friday day shift and a pay rate of $31.33 per hour. The ideal candidate will have 5+ years of administrative experience, excellent Microsoft Office skills (Outlook, Word, PowerPoint, Excel), and proficiency with Visio and Adobe

Qualifications

• Minimum of 5 years of administrative experience.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and particularly Excel.
• Experience with Microsoft Visio, including process mapping and workflow documentation.
• Experience working with Adobe applications.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.

Responsabilités

• Manage calendars, meeting requests, scheduling, and other day-to-day administrative activities.
• Coordinate meetings and assist with meeting minutes and follow-up items as needed.
• Serve as a primary onsite point of contact for support services and help facilitate communication across departments.
• Coordinate campus events and activities, including communication, scheduling, and onsite logistics.
• Create and update presentations, spreadsheets, reports, policies, and other business documents.
• Gather, organize, and maintain information and data for leadership and departmental initiatives.
• Assist with leadership meetings, newsletters, and other departmental communications.
• Create and update process maps and workflows using Microsoft Visio.
• Provide strong customer service to employees, leaders, visitors, and internal partners.
• Proactively identify administrative needs and follow through with minimal supervision.
• Support additional projects and administrative priorities as needed.

Connaissances

Microsoft Office

Excel

Visio

Adobe apps

Communication

Time management

Independence

Outils

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat

Visio

Description du poste

APR Consulting, Inc. has been engaged to identify an Executive Assistant
Location:5102 W Campbell Ave Phoenix, AZ 85031
Position: Executive Assistant
Pay Rate:$31.33/hr
Duration: 6 months (Temp-to-Hire)
Expected Shift: Monday-Friday (8:00 AM-5:00PM PM)

Position Overview

We are seeking an experienced, highly organized Executive Assistant to provide administrative and operational support within a fast-paced healthcare environment. This is a temp-to-hire opportunity with the potential to convert to a permanent position based on performance and organization needs.

The ideal candidate is proactive, personable, and comfortable working independently while serving as a key point of contact for leadership, staff, and support services across the campus. This individual should be an effective communicator who enjoys building relationships, coordinating across departments, and taking ownership of day-to-day administrative needs.

Location & Schedule

• This position is 100% onsite at Maryvale Behavioral Health and Emergency Department, located at 5102 W. Campbell Avenue, Phoenix, AZ 85031.
• Occasional travel, approximately 1-2 times per month, may be required to the main campus at 3601 E. Roosevelt Street, Phoenix, AZ.
• The position follows a Monday-Friday day shift schedule, generally around 7:30 a.m.-4:00 p.m. Some flexibility in start and end times may be available for the right candidate.

Key Responsibilities

• Manage calendars, meeting requests, scheduling, and other day-to-day administrative activities.
• Coordinate meetings and assist with meeting minutes and follow-up items as needed.
• Serve as a primary onsite point of contact for support services and help facilitate communication across departments.
• Coordinate campus events and activities, including communication, scheduling, and onsite logistics.
• Create and update presentations, spreadsheets, reports, policies, and other business documents.
• Gather, organize, and maintain information and data for leadership and departmental initiatives.
• Assist with leadership meetings, newsletters, and other departmental communications.
• Create and update process maps and workflows using Microsoft Visio.
• Provide strong customer service to employees, leaders, visitors, and internal partners.
• Proactively identify administrative needs and follow through with minimal supervision.
• Support additional projects and administrative priorities as needed.

Required Qualifications

• Minimum of 5 years of administrative experience.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and particularly Excel.
• Experience with Microsoft Visio, including process mapping and workflow documentation.

• Experience working with Adobe applications.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment when leadership is unavailable or offsite.
• Strong interpersonal and customer-service skills with the ability to build relationships across departments.

Preferred Qualifications

• Previous experience supporting Director-, Vice President-, or executive-level leadership.
• Administrative experience within a healthcare or hospital environment.
• Experience supporting facilities, support services, operations, or similarly cross-functional departments.
• Experience coordinating events, leadership meetings, or department-wide initiatives.

Ideal Candidate

The successful candidate will be proactive, approachable, resourceful, and highly engaged. Because this position serves as an onsite representative for support services, we are looking for someone who is comfortable building relationships throughout the facility and taking initiative without requiring constant direction.

This role is well suited for someone who enjoys being a connector across teams, can quickly learn a complex organization, and brings a positive, service-oriented approach to their work.

Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.