Executive Assistant

LHH; Phoenix (AZ); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

LHH Recruitment Solutions is partnered with a financial services company in Phoenix, AZ seeking an Executive Assistant to join the team. This full-time, Monday–Friday role offers $28.00–$33.00 per hour depending on experience.

You will support executives with high-level communication, board relations, and executive support. Responsibilities include managing calendars, preparing agendas and materials, taking notes, tracking follow-up items, and coordinating with employees, customers, vendors, and

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of proven experience as an executive assistant supporting a C-suite level executive.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional communication.
• Experience supporting board of directors is highly preferred.

Responsibilities

• Manage executives' calendar and schedule meetings.
• Prepare meeting agendas, documents, presentations, and other materials.
• Take meeting notes and track follow-up action items.
• Ensure deadlines, projects, and tasks stay on track.
• Act as main contact between Executives, employees, customers, vendors, and board members.
• Communicate professionally with customers, volunteers, and key contacts.
• Coordinate customer meetings, correspondence, briefing materials, and follow-up activities.
• Work with other executive assistants and administrative staff.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Professional communication

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

LHH Recruitment Solutions is partnered with a financial services company in Phoenix, AZ that is looking for an Executive Assistant to join the team. This is a full-time Monday through Friday position $28.00-$33.00 per hour depending on prior experience. This requires a high-level of communication, professionalism, supporting board members with executive support.

Job Description

• Manage executives' calendar, and schedule meetings
• Prepare meeting agendas, documents, presentations, and other materials.
• Take meeting notes and keep track of follow-up action items.
• Make sure important deadlines, projects, and tasks stay on track.
• Act as a main point of contact between the Executives and employees, customers, vendors, board members, advisors, and community partners.
• Communicate professionally with customers, volunteers, board members, and other important contacts.
• Help coordinate customermeetings, correspondence, briefing materials, and follow-up activities.
• Work closely with other executive assistants and administrative staff throughout the organization.
• Write, edit, and organize emails, reports, presentations, and other documents.
• Create and update procedures and documents that help the department stay organized.
• Maintain organized electronic and paper filing systems.
• Help manage the Executives' email inbox by identifying important messages, action items, and unnecessary emails.
• Assist with special projects involving other departments.
• Handle confidential and sensitive information professionally.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ year ofrecent proven experience as an executive assistant supporting a c‑suite level executive
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional communication
• Experience supporting board of directors is highly preferred

Pay Details: $28.00 to $33.00 per hour

Search managed by: Morgan Ross

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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