EXECUTIVE ASSISTANT

AZ State Jobs; Phoenix (AZ); Sur place; USD 51 000 - 57 000; Plein temps

Avantages offerts par ce poste

Medical insurance

ASRS retirement

Paid holidays

Paid vacation and sick leave

Parental leave

Tuition reimbursement

Wellness plans

Stipend opportunities

Rideshare subsidy

Résumé du poste

Department of Economic Security (DES) seeks an Executive Assistant to support the Division of Child Support Services in Phoenix, AZ. This role involves coordinating meetings, preparing reports, and handling complex scheduling and documentation to enable senior leaders to operate effectively.

The position offers remote work flexibility within Arizona, a competitive state salary, and opportunities to contribute to public service with strong organizational impact across departments.

Qualifications

• Two (2) years of experience as an administrative assistant or similar work.
• One (1) year of project planning/management experience.
• Five (5) years of progressively responsible experience in development and implementation of improved business practices is preferred.

Responsabilités

• Initiate business reports, research projects, formal recommendations and solutions for resolution of problems related to personnel management, operations, policies, procedures, budget development and control, and organizational planning.
• Prepare and maintain assignment tracking and calendaring for all time-sensitive activities.
• Complete research, write recommendations, memos and correspondence; gather statistical data for technical/administrative reports and presentations.
• Proofread all work processed through the ADs and Administrators' offices for accuracy and timely completion.
• Represent the Deputy Assistant Director, Assistant Director, Administrators, and/or Division in meetings with division heads, and officials; coordinate resources within the Division and community.

Connaissances

Leadership

Meeting coordination

Communication

Research techniques

Public relations

Description du poste

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

EXECUTIVE ASSISTANT

Job Location:

Division of Child Support Services (DCSS)

1789 West Jefferson Street, Phoenix, Arizona 85007

Salary: $51,393.78 - $57,200.00

Grade: 19

Closing Date: October 15, 2026

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include, but are not limited to:

• Initiate business reports, research projects, formal recommendations and solutions for resolution of problems related to personnel management, operations, policies, procedures, budget development and control, and organizational planning.
• Prepare and maintain assignment tracking and calendaring for all time-sensitive activities.
• Complete research, write recommendations, memos and correspondence. Gather statistical data to prepare a variety of technical/administrative reports & presentation materials.
• Proofread all work processed through the ADs and Administrators' offices to ensure accuracy and timely completion of actions (e.g., assignments, special projects, recurring reports, etc.).
• Represent the Deputy Assistant Director, Assistant Director, Administrators, and/or Division in meetings with other division heads, federal, state, and local governmental officials, private agencies, and community groups. Coordinate resources within the Division and community.
• Consult with senior leaders, staff, subject matter experts, presenters, and audience members to prepare agendas and materials for in-person meetings, virtual meetings, town halls, and special events.
• Coordinate, prepare travel for both in-state and out-of-state business needs.

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Concepts of program planning, designing, implementation and evaluation.
• Local, state, and federal programs and resources, including legislation.
• Internal organization, management, business and public administration practices.
• Interpretation and application of federal laws/regulations and Arizona Revised Statutes pertaining to domestic relations and application of program policy and procedures.
• Meeting preparation, effective organization and management practices, reviewing documents.
• Handling high-level complaints in a timely manner.

Skills in:

• Leadership principles and mentoring.
• Process improvement and process streamlining.
• Research techniques and problem-solving abilities.
• Effective oral and written communication.
• Effective report writing and design, including infographics and data visualization.
• Public relations, organizing, planning, and scheduling.
• Gathering and analyzing information to develop action plans.
• Developing and implementing program objectives.

Ability to:

• Learn the child support program and objectives.
• Apply program policy and procedures.
• Establish and maintain effective working relationships.
• Adjust to a constantly changing work environment.

Selective Preference(s):

The ideal candidate for this position will have:

• Two (2) years of experience as an administrative assistant or similar work.
• One (1) year of project planning/management experience.
• Five (5) years of progressively responsible experience and background in the development and implementation of improved business practices is preferred.

Pre-Employment Requirements:

- Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions. - Arizona Level One Fingerprint Clearance Card. - If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. - All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please contact Jeremy Einwalter at [phone] or [e-mail].

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.