CONTRACT MANAGEMENT SPECIALIST 3

AZ State Jobs; Phoenix (AZ); Remote; USD 55,000 - 67,000; Full time

Benefits offered by this job

Paid vacation and sick time

Tuition Reimbursement

Remote work option within AZ

Job summary

The Department of Economic Security (DES) seeks a Contract Management Specialist to manage post-award administration of contracts, grants, and intergovernmental agreements. This role involves coordinating with program teams, providing contractor training, and monitoring compliance across the state, with some remote work possible within Arizona.

Essential duties include contract lifecycle management, CCRs, and maintaining all required documentation, with in-state travel as needed.

Qualifications

• Bachelor's degree in business or public administration, management, finance or related field.
• 1 year of contract management or contract compliance experience (or 3 years with related responsibilities).
• In-state travel may be required and background/reference checks completed.

Responsibilities

• Develop, execute, and coordinate contract/grant documents and DSAs throughout the lifecycle.
• Conduct statewide on-site and virtual Contract Compliance Reviews (CCRs).
• Provide training and technical assistance to contractors and ensure compliance.
• Maintain fully executed agreements and related background checks/insurance in files.
• Monitor Corrective Improvement Plans (CIPs) and coordinate resolutions with program/fiscal staff.

Skills

Oral and written communication

Prioritizing workload

Problem identification and resolution

Time management

Relationship building

Education

Bachelor's degree in business/public administration/management/finance

Job description

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

CONTRACT MANAGEMENT SPECIALIST 3

Job Location:

Division of Aging and Adult Services (DAAS)
Address: 1789 W. Jefferson St. Phoenix, Arizona 85007

Posting Details:

Salary: $29.3269 Hourly/ $61,000.00 annually
Grade: 20
Closing Date: 10/11/2026

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view "Our DES" video.

Department of Economic Security, Division of Aging and Adult Services, seeks an experienced and highly motivated individual to join our team as a Contract Management Specialist. The Contract Management Specialist manages all post-award administration of contracts, grants, and Intergovernmental or Interagency Agreements, while assisting with upfront development activities like scope of work creation, contract execution, and setup. This role primarily serves to administer contracts, coordinate closely with division program teams, provide targeted training and technical assistance to contractors, and manage statewide onsite or virtual compliance monitoring. In-state travel is required.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Contract Management and Administration - Collaborate with the DES Office of Procurement and division program teams throughout the contract lifecycle to develop, execute, and coordinate contract/grant documents and DSAs. This includes processing amendments (such as extensions, scope of work revisions, and reimbursement ceiling adjustments) and drafting formal correspondence like Demands for Assurance and Letters of Concern.
• Contract compliance reviews (CCR) - Coordinate and conduct statewide on-site and virtual Contract Compliance Reviews (CCRs) to ensure contractor adherence to federal, state, grant, and Department regulations. Aggregate and analyze CCR data to identify compliance trends, report contractual concerns, and deliver targeted contractor training and technical assistance.
• Research contract provisions, historical documentation, and compliance requirements to provide accurate interpretations and resolve inquiries from program teams and contractors.
• Concurrently, track and maintain all fully executed agreements—including required contractor background checks, annual risk assessments, and insurance within the appropriate files and visual management tools.
• Partner with program and fiscal staff to manage contractor non-compliance by tracking Corrective Improvement Plans (CIPs) and coordinating direct resolutions. This includes ensuring timely CIP responses from contractors, verifying full issue resolution, and completing annual contractor risk assessments that incorporate these historical CIP outcomes.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• State procurement code, DES and Division-specific contract policies, RFP/RFGA processes, Uniform/Special Terms and Conditions, and contractor background check and DSA requirements.
• Contracting policies and procedures specific to contract administration, Contract Compliance Reviews (CCRs), and sub-recipient risk assessments.
• Basic principles of budget coordination and invoice compliance tracking.
• Continuous improvement methodologies, Lean principles, or standard work formulation.

Skills in:

• Oral and written communication
• Prioritizing workload, problem identification and resolution, conflict resolution, and time management.
• Establishing, building, and maintaining professional relationships with division program teams, community partners, tribal representatives, and governmental agency staff.

Ability to:

• Write clear, concise, and accurate reports and formal correspondence (e.g., Demands for Assurance, Letters of Concern).
• Effectively, efficiently, and concurrently manage multiple, varied tasks in a fast-paced, time-sensitive work environment.
• Plan, organize, coordinate, and prioritize activities to best meet department needs.

Selective Preference(s):

• Bachelor's degree in business or public administration, management, finance or another related field and 1 year of contract management or contract compliance experience which includes preparing professional level documents and analyzing numerical/financial data; OR
• 3 years of contract management or contract compliance experience which includes preparing professional level documents and analyzing numerical/financial data.

Pre-Employment Requirements:

• In-state travel /may be required. Driver's License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please call Brenda Vega at 520-279-4525 or email [e-mail]. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Brenda Vega at 520-279-4525 or email [e-mail]. Requests should be made as early as possible to allow time to arrange the accommodation.