Executive Associate

Marketech International Corporation USA; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% Paid Benefits for Employee

PTO

401(k) Plan

Job summary

Marketech International Corporation USA is seeking an organized Executive Associate to support the General Manager. The role oversees the GM’s calendar, meetings, travel, communications, and reporting materials while coordinating across internal departments, project teams, vendors, and external stakeholders.

The ideal candidate brings experience supporting senior leaders in fast-paced environments and demonstrates strong coordination, communication, and problem-solving abilities.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• 3+ years of executive support, project coordination, or related experience.
• Ability to manage multiple priorities, deadlines, meetings, and confidential matters simultaneously.
• Strong organizational, time-management, and follow-up skills.
• Excellent written and verbal English communication skills.
• Proficiency with Microsoft Office applications including Excel, PowerPoint, Outlook, Word, and Teams.

Responsibilities

• Manage the GM’s calendar, meetings, travel, and priority commitments.
• Prepare agendas, materials, and summaries; coordinate logistics and follow-up actions.
• Draft reports, presentations, and correspondence for the GM.

Skills

Executive calendar management

Cross-functional coordination

Communication skills

Problem solving

Attention to detail

Discretion with confidential info

Education

Bachelor’s degree

Tools

Excel

PowerPoint

Outlook

Word

Teams

Job description

About Us

Founded in 1988, Marketech International Corp. (MIC) is a global technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects. MIC provides turnkey facility integration solutions, including cleanroom and MEP construction, DI water, gas and chemical supply systems, wastewater treatment, facility monitoring and control systems, installation, and maintenance services. Through Marketech International Corporation USA, we support major semiconductor and industrial projects across the United States.

Job Overview

Marketech International Corporation USA is seeking a highly organized, proactive, and professional Executive Associate to support the General Manager. This role provides executive and administrative support while coordinating cross-functional activities, tracking operational priorities, and supporting communication between internal departments, project teams, vendors, and external stakeholders.

The Executive Associate is responsible for managing the GM’s calendar, meetings, travel arrangements, communications, reporting materials, action items, and follow-up activities. This role serves as a key point of coordination for the GM and requires the ability to balance competing priorities, anticipate needs, maintain discretion, and ensure important deadlines and deliverables remain on track.

The ideal candidate has experience supporting senior leaders in a fast-paced business environment and brings strong coordination, communication, organization, and problem-solving capabilities. Experience in engineering, construction, manufacturing, semiconductor, technology, or other operationally complex environments is highly preferred.

Key Responsibilities

Executive Support & Calendar Management

• Manage the GM’s calendar, including meetings, appointments, internal reviews, external calls, travel arrangements, and priority commitments.
• Coordinate meetings by preparing agendas, gathering supporting materials, confirming attendance, arranging logistics, and tracking follow-up actions.
• Prepare presentations, reports, meeting summaries, briefing materials, correspondence, and other documents for the GM.
• Organize and prioritize communications, requests, and correspondence as appropriate.
• Maintain accurate records of discussions, decisions, action items, deadlines, and next steps.
• Coordinate travel itineraries, transportation, accommodations, meeting schedules, and related logistics.
• Handle confidential and sensitive information with professionalism and discretion.
• Anticipate the GM’s needs and proactively prepare materials, reminders, information, and follow-up items.

Project Coordination & Operational Support

• Coordinate cross-functional projects and operational initiatives assigned by the GM.
• Track project progress, timelines, deliverables, decisions, and outstanding action items across departments and project teams.
• Follow up with internal teams, department leaders, vendors, and external partners to obtain updates and maintain accountability.
• Maintain project trackers, status summaries, schedules, and action-item logs.
• Identify potential delays, communication gaps, or outstanding issues and ESCALATE them to the GM when appropriate.
• Support operational reviews, project meetings, business initiatives, and other GM priorities.
• Assist with improving workflows, reporting processes, meeting structures, and internal coordination.
• Compile relevant information, updates, and supporting data to assist the GM with business and operational decisions.

Communication & Stakeholder Coordination

• Serve as a professional liaison between the GM, internal departments, project teams, vendors, clients, partners, and other external stakeholders.
• Coordinate communication across cross-functional and multicultural teams.
• Draft and distribute meeting follow-ups, business updates, internal communications, and other correspondence as needed.
• Maintain professional and responsive relationships with internal and external stakeholders.
• Support communication and coordination during changing priorities, urgent requests, and time-sensitive matters.
• Ensure key decisions, requests, deadlines, and action items are communicated to the appropriate teams.

Administrative, Reporting & Documentation Support

• Prepare reports, presentations, data summaries, trackers, and other materials for management review.
• Gather and organize information from multiple departments into clear and concise summaries.
• Coordinate logistics for company meetings, management reviews, team events, and other business activities.
• Maintain organized files, project records, meeting documentation, vendor communications, and confidential materials.
• Assist with vendor coordination, document management, invoice or proposal review support, and administrative follow-up as needed.
• Support additional administrative, operational, and project-related tasks as assigned by the GM.

Required Qualifications

• Bachelor’s degree or an equivalent combination of relevant work experience, education, and training.
• Three or more years of experience in executive support, project coordination, business operations, administration, or a related role.
• Demonstrated ability to manage multiple priorities, deadlines, meetings, and confidential matters simultaneously.
• Strong organizational, time-management, task-prioritization, and follow-up skills.
• Excellent written and verbal English communication skills.
• Strong attention to detail and ability to prepare accurate and professional materials.
• Proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, Word, and Teams.
• Ability to work independently and manage changing priorities in a fast-paced environment.
• Strong problem-solving and critical-thinking skills.
• Professional demeanor with the ability to communicate effectively with management, internal teams, vendors, and external stakeholders.
• Ability to handle confidential and sensitive information with discretion.

Preferred Qualifications

• Experience supporting management or senior leadership in engineering, construction, manufacturing, semiconductor, technology, or industrial environments.
• Experience coordinating cross-functional projects, operational activities, or management priorities.
• Experience working with project schedules, action-item trackers, reports, or management presentations.
• Familiarity with project-management tools, task-management systems, reporting platforms, or collaboration software.
• Experience coordinating with vendors, clients, external partners, or multicultural teams.
• Bilingual proficiency in English and Mandarin Chinese is a plus, but not required.

Skills & Competencies

• Executive calendar and meeting management
• Project coordination and action-item tracking
• Cross-functional stakeholder communication
• Presentation and report preparation
• Business writing and professional correspondence
• Time management and task prioritization
• Confidentiality and professional judgment
• Microsoft Office, including Excel, PowerPoint, Outlook, Word, and Teams
• Status reporting and follow-up management
• Process and workflow coordination
• Problem-solving and issue escalation
• Vendor and external stakeholder coordination
• Adaptability in fast-paced environments
• Attention to detail, accountability, and follow-through

Work Environment

This role is primarily office-based and involves frequent coordination with the General Manager, department managers, project teams, vendors, and external stakeholders. The Executive Associate may support meetings, projects, events, and operational activities across multiple departments and business functions.

The position requires the ability to manage changing priorities, respond to time-sensitive requests, maintain confidentiality, and communicate professionally in a fast-paced and collaborative business environment.

Benefits

• 100% Paid Benefits for the Employee , including Medical, Dental, Vision, and Life Insurance
• Paid Time Off (PTO)
• 401(k) Plan

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.