Bilingual Document Control Specialist

Marketech International Corporation USA; Phoenix (AZ); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

100% Paid Benefits for the Employee

PTO

401(k) Plan

Job summary

Marketech International Corporation USA is seeking a detail-oriented Bilingual Document Control Specialist to manage project documentation, data collection, reporting, and day-to-day coordination in a fast-paced environment. The role emphasizes accuracy, trackers, and invoices across multiple projects in the United States.

The ideal candidate will have strong Excel skills, Microsoft Office proficiency, and bilingual English/Mandarin communication abilities to support project teams and vendors

Qualifications

• Bachelor’s degree in a related field as listed in job requirements.
• Strong numerical aptitude with exposure to financial data, cost tracking, or invoicing is a plus.
• Ability to collect, organize, consolidate, and maintain project data and docs accurately.
• Proficiency in Microsoft Office, especially Excel, Word, Outlook and Teams.
• Excellent organization and ability to manage multiple deadlines and priorities.
• Proficient written and verbal English and Chinese communication.

Responsibilities

• Collect, organize, maintain, and update project documents, records, trackers, and reports.
• Compile and summarize project data, cost-related information, invoices, and procurement records.
• Maintain accurate Excel spreadsheets, document logs, and status trackers for reporting.
• Track outstanding documents, deadlines, revisions, approvals, and actions needed.
• Review documents for completeness, accuracy, formatting, and required information.
• Coordinate with project managers, engineers, vendors, and internal teams to resolve issues.
• Assist with document submissions, filing, archiving, and project closeout activities.
• Provide bilingual English/Mandarin communication support as needed.
• Support general project administration and other documentation tasks.

Skills

Numerical aptitude

Microsoft Office

Excel

Word

Outlook

Teams

Bilingual English/Mandarin

Data organization

Education

Bachelor’s degree in related field

Tools

SharePoint

Smartsheet

Procore

Autodesk Construction Cloud

Bluebeam

Job description

Founded in 1988, Marketech International Corp. (MIC) is a global technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects. MIC provides turnkey facility integration solutions, including cleanroom and MEP construction, DI water, gas and chemical supply systems, wastewater treatment, facility monitoring and control systems, installation, and maintenance services. Through Marketech International Corporation USA, we support major semiconductor and industrial projects across the United States.

Job Overview

Marketech International Corporation USA is seeking a detail-oriented and proactive Bilingual Document Control Specialist to support project documentation, data collection, reporting, and day-to-day project coordination. This role is responsible for organizing and maintaining project records, trackers, reports, cost-related information, invoices, procurement records, and other supporting documentation while ensuring data is accurate, complete, and up to date.

The ideal candidate has strong numerical aptitude, data organization skills, proficiency in Microsoft Office, especially Excel, and the ability to manage multiple priorities in a fast-paced project environment. Bilingual proficiency in English and Mandarin Chinese is required.

Key Responsibilities

• Collect, organize, maintain, and update project documents, records, trackers, and reports.
• Compile and summarize project data, cost-related information, invoices, procurement records, and other supporting documentation.
• Maintain accurate Excel spreadsheets, document logs, and status trackers for project reporting and follow-up.
• Track outstanding documents, deadlines, revisions, approvals, and required actions.
• Review documents and data for completeness, accuracy, formatting, and required supporting information.
• Coordinate with project managers, engineers, vendors, subcontractors, and internal teams to collect missing information and resolve documentation issues.
• Assist with document submissions, filing, archiving, and project closeout or turnover activities.
• Provide bilingual English/Mandarin communication and coordination support as needed.
• Support general project administration and other documentation-related tasks assigned by the project team.

Required Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Engineering, Construction Management, Project Management, or a related field.
• Strong numerical aptitude and attention to detail; prior exposure to financial data, cost tracking, invoicing, budgeting, or related administrative work is preferred.
• Strong ability to collect, organize, consolidate, and maintain project data and documentation accurately.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Ability to maintain trackers, reports, spreadsheets, project records, and supporting documentation.
• Strong organizational and follow-up skills with the ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills in both English and Chinese.
• Ability to communicate and coordinate effectively with project teams, engineers, management, vendors, and other stakeholders.

Preferred Qualifications

• Previous experience in document control, project administration, data coordination, finance/accounting support, project controls, or construction administration.
• Experience preparing or maintaining Excel-based reports, cost trackers, document logs, project-status reports, or similar datasets.
• Familiarity with construction, engineering, semiconductor, manufacturing, or project-based environments.
• Experience working with invoices, purchase records, budgets, cost data, procurement records, or other financial/project information is a plus.
• Familiarity with SharePoint, Smartsheet, Procore, Autodesk Construction Cloud, Bluebeam, or similar project/document-management systems is preferred.
• 100% Paid Benefits for the Employee, including Medical, Dental, Vision, and Life Insurance
• Paid Time Off (PTO)
• 401(k) Plan

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.