Executive Assistant

A1; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

A pioneering technology company is looking for an Executive Assistant to support the CEO's US market entry. This role involves coordinating operations, preparing materials for meetings, and managing hiring processes. Ideal candidates will have strong organizational skills, clear communication abilities, and a hands-on mindset. If you thrive in unstructured environments and enjoy taking ownership of tasks, this is the opportunity for you. Join us as we aim to bring AI benefits to billions worldwide.

Qualifications

• Experience in operations, executive support, or similar roles.
• Strong organizational skills in an unstructured environment.
• Ability to manage sensitive information and work closely with senior leadership.
• Clear communication skills and confidence interacting with external parties.
• A hands‑on mindset - willing to take ownership and figure things out without a playbook.
• High reliability and strong follow‑through.
• Background is flexible. What matters most is execution ability, judgment, and willingness to build from zero.

Responsibilities

• Support the CEO and leadership team on day-to-day activities.
• Coordinate and execute office setup, hiring, and operations.
• Prepare meeting materials and manage communications with vendors.
• Assist with building and managing a network of recruiters and hiring partners to support early team building in the US.
• Coordinate candidate interviews, meeting schedules, and follow-ups with both internal teams and external partners.
• Help manage communications with external vendors, recruiters, and service providers involved in the US setup.
• Act as a central coordination point across teams to ensure priorities and follow-ups are executed.
• Handle urgent tasks, ad-hoc requests, and last‑minute changes in a fast‑moving startup environment.

Skills

Organizational skills

Clear communication

Hands-on mindset

Multi-tasking ability

Reliability and follow-through

Hands-on mindset

Reliability

Handling sensitive information

Job description

We are hiring an Executive Assistant, Office of the CEO to help establish A1’s early presence in the United States.

You will work directly with the CEO to keep key activities moving - from preparing materials and coordinating meetings, to supporting hiring efforts and helping set up the US office.

This role is practical and execution-focused. We are looking for someone reliable, organized, and comfortable handling a wide range of tasks.

What You Will Be Doing

• Support the CEO and leadership team on day-to-day activities related to A1’s US market entry.
• Help coordinate and execute key initiatives related to office setup, hiring, partnerships, and operations.
• Prepare meeting materials, summaries, presentations, and briefing notes for internal discussions, investor conversations, and external meetings.
• Assist with building and managing a network of recruiters and hiring partners to support early team building in the US.
• Coordinate candidate interviews, meeting schedules, and follow-ups with both internal teams and external partners.
• Help manage communications with external vendors, recruiters, and service providers involved in the US setup.
• Act as a central coordination point across teams to ensure priorities and follow-ups are executed.
• Handle urgent tasks, ad-hoc requests, and last‑minute changes in a fast‑moving startup environment.

What We’re Looking For

• Experience in operations, executive support, consulting, startups, business coordination, or similar roles.
• Strong organizational skills and ability to manage multiple priorities in an unstructured environment.
• Comfort working closely with senior leadership and handling sensitive information.
• Clear communication skills and confidence interacting with external parties.
• A hands‑on mindset - willing to take ownership and figure things out without a playbook.
• High reliability and strong follow‑through.
• Background is flexible. What matters most is execution ability, judgment, and willingness to build from zero.

How We Work

Our team is small, flat, and focused on building real products.

Everyone is expected to be hands‑on and contribute directly to execution. There are few layers and minimal bureaucracy. We value people who take initiative, move quickly, and care about getting things done.

Interview Process

If there appears to be a fit, we’ll reach to schedule 3, but no more than 4 interviews.

Applications are evaluated by our technical team members. Interviews will be conducted via virtual meetings and/or onsite.

We value transparency and efficiency, so expect a prompt decision. If you’ve demonstrated the exceptional skills and mindset we’re looking for, we’ll extend an offer to join us. This isn’t just a job offer; it’s an invitation to be part of a team that’s bringing AI to have practical benefits to billions globally.