Executive Assistant

Qualified Health; Palo Alto (CA); Hybrid; USD 80,000 - 140,000; Full time

Job summary

A leading company in healthcare technology is seeking an Executive Assistant to support its executive team. This role is crucial for ensuring smooth operations and requires strong organizational skills, discretion, and adaptability in a fast-paced environment. The position offers a competitive salary, equity options, and the chance to be part of a transformative mission in AI healthcare.

Benefits

Health, dental, and vision insurance

Flexible working hours

Hybrid work options

Equity packages

Inclusive work environment

Qualifications

• 3-6 years of experience as an Executive Assistant in a startup or high-growth environment.
• Ability to juggle multiple priorities and deadlines.
• High level of discretion in handling confidential matters.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Handle correspondence, travel arrangements, and document preparation.
• Organize leadership meetings and track follow-ups.

Skills

Organizational Skills

Communication

Discretion

Adaptability

Tools

Google Workspace

Slack

Notion

Scheduling Software

Job description

At Qualified Health, we're redefining what's possible with Generative AI in healthcare. Our infrastructure provides the guardrails for safe AI governance, healthcare-specific agent creation, and real-time algorithm monitoring-working alongside leading health systems to drive real change.

This is more than just a job. It's an opportunity to build the future of AI in healthcare, solve complex challenges, and make a lasting impact on patient care. If you're ambitious, innovative, and ready to move fast, we'd love to have you on board.

Join us in shaping the future of healthcare.

Job Summary

We are seeking a highly organized and proactive Executive Assistant (EA) to support our executive team. This role is pivotal in ensuring smooth day-to-day operations, enabling leadership to focus on strategic growth. As an early-stage startup, we need a dynamic and adaptable EA who thrives in a fast-paced, evolving environment. You will report directly to the executive leadership team and play a crucial role in optimizing their efficiency and effectiveness.

Key Responsibilities

Executive Support & Operations :

• Manage complex calendars, schedule meetings across time zones, and prioritize competing demands.
• Handle correspondence, travel arrangements, expense reports, and document preparation.
• Organize leadership meetings, prepare agendas, take notes, and track follow-ups.
• Assist with special projects, research, and operational initiatives.
• Support presentation and document preparation as needed.
• Act as a point of contact between executives and internal / external stakeholders.
• Support office operations, team events, and culture-building activities.
• Manage sensitive information with a high degree of professionalism and integrity.

Required Qualifications

• 3-6 years of experience as an Executive Assistant, preferably in a startup or high-growth environment.
• Strong organizational skills with the ability to juggle multiple priorities and deadlines.
• Proficiency in Google Workspace, Slack, Notion, and scheduling software.
• Excellent verbal and written communication skills.
• Ability to anticipate needs and proactively find solutions.
• High level of discretion in handling confidential matters.
• Adaptability and ability to thrive in a fast-paced, evolving startup environment.

What We Offer :

• Competitive startup salary and equity packages.
• Health, dental, and vision insurance.
• Flexible working hours and hybrid work options.
• An opportunity to be at the forefront of AI in healthcare, making substantial impacts on patient care and outcomes.
• A vibrant and inclusive work environment that fosters creativity and innovation.

Pay & Benefits : The pay range for this role is between $80,000 - $140,000, and will depend on your skills, qualifications, experience, and location. This role is also eligible for equity and benefits.

Join our mission to revolutionize healthcare with AI. To apply, please send your resume through the application below.

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