Executive Assistant

Alison Brown Placement Specialists, LLC; Palo Alto (CA); On-site; USD 225,000 - 275,000; Full time

Job summary

Alison Brown Placement Specialists, LLC is seeking an exceptional Executive Assistant in Palo Alto to support a Bay Area founder. This in-office role requires proactive calendar management, rigorous travel planning, sensitive correspondence handling, and discrete stakeholder coordination.

You will backstop team operations, coordinate meetings and events, and act as a trusted right hand for priorities. The ideal candidate communicates precisely, thinks ahead, and operates with integrity in a

Qualifications

• Proven track record supporting a C-suite executive or founder.
• Exceptional written and verbal communication skills.
• Superior organizational ability and attention to detail.
• Discretion and sound judgment when handling sensitive information.

Responsibilities

• Manage complex calendar and scheduling.
• Coordinate domestic and international travel.
• Handle sensitive correspondence and high-profile stakeholders.
• Backstop broader team coordination: meetings, events, day-to-day ops.
• Support principal with time- and attention-critical tasks.

Skills

Executive support

Exceptional communication

Organization & detail

Discretion

Independent work

Job description

We are searching for an exceptional Executive Assistant on behalf of a Bay Area founder leading a well-established organization. The role is based in Palo Alto, in-office 5 days/week and compensation will be around $250K.

You will serve as the right hand to a founder whose schedule, relationships, and priorities demand someone who thinks several steps ahead, communicates with precision, and executes without gaps. You will manage a complex calendar, coordinate domestic and international travel, handle sensitive correspondence, and serve as a trusted point of contact for a wide range of high-profile stakeholders. You will also backstop broader team coordination, including meetings, events, and day-to-day operations.

Beyond skills and experience, the right person brings genuine intellectual curiosity, a strong work ethic, unquestionable integrity, and a natural orientation toward impact. You are comfortable operating independently, adapting quickly, and doing whatever it takes to support a principal whose time and attention are among the organization's most valuable resources.

Requirements

• Proven track record supporting a C-suite executive or founder, ideally in a high-intensity, small-team environment
• Exceptional written and verbal communication skills with a polished, professional presence
• Superior organizational ability and attention to detail -- nothing falls through the cracks
• Discretion and sound judgment when handling sensitive information