Executive Assistant

CHI Health Immanuel; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

CHI Health Immanuel in Omaha invites an Executive Assistant to provide high-level administrative leadership and strategic support to senior leaders across Immanuel Medical Center and Mercy Hospital.

You will manage complex calendars, coordinate communications, and prepare sensitive documents, ensuring discretion and professional polish. Strong organizational skills and advanced tech proficiency are essential in this critical support role.

Qualifications

• High School Graduate General Studies.
• Bachelor’s degree and six years of administrative experience preferred.
• Total ten years of administrative experience preferred (four more years in addition to six).

Responsibilities

• Manages schedules and calendar for senior leaders and prepares sensitive documents.
• Oversees daily administrative operations for the president, CNO, CMO, and COO.
• Coordinates travel arrangements and complex itineraries.
• Creates and edits documents, spreadsheets, and presentations.
• Produces standard and custom reports for leadership.
• Acts as primary point of contact and self-starter in supporting leaders.

Skills

Organizational skills

Discretion

Communication

Tech proficiency

Calendar management

Travel coordination

Document preparation

Education

High School Diploma

Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Job Summary and Responsibilities

As our Executive Assistant for both Immanuel Medical Center and Mercy Hospital, you will be an indispensable strategic partner to senior leadership team, providing high-level administrative leadership and support to empower leaders effectiveness.

Every day, you will expertly oversee and support daily administrative operations for senior leaders; president, chief nursing officer, chief medical officer, and chief operating officer, acting as a primary point of contact and independently managing routine matters. You'll manage schedules, coordinate communications, and prepare sensitive documents, utilizing comprehensive organizational knowledge for confident decision-making.

To be successful in this role, you will possess exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.

• Completes standard administrative processes and organizing as needed; may delegate or outsource these functions to others if resources are available. Takes independent action to meet critical business objectives. Sets and monitors own objectives and standards. Is known as a self-starter.
• Anticipates business needs, plans and organizes work in support, or on behalf, of leader(s).
• Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported.
• Creates and edits documents, spreadsheets, presentations and organizational charts; additionally, is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed.
• Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources.
• Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.

Job Requirements

Required

• High School Graduate General Studies

Preferred

• Bachelors Degree (Four-year degree) and Six years of administrative experience
• Four years of administrative experience in addition to experience requirements above (total ten years of experience preferred)

#LI-CHI

Where You'll Work

CHI Health Immanuel, located in North Omaha just off of I-680 on 72nd Street, offers a full-service hospital, cancer center, rehabilitation center, specialty spine hospital and more. For well over a century, our commitment to serve our community inspires our staff to provide the highest quality of care to all who we have the privilege to serve.

At CHI Health Mercy Council Bluffs, IA, patients are at the heart of our care. Our campus is designed to heal the body, mind and spirit of every person in a more comfortable, less stressful hospital environment. Our full range of medical services include a new pavilion featuring enhancements in heart and vascular care, surgery, maternity, cancer care, and diagnostic imaging.