Executive Assistant

American President Lines; Norfolk (VA); On-site; USD 67,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition repayment

Job summary

CMA CGM Group is seeking an Executive Assistant III in Norfolk, VA to provide high-level administrative support to the Senior Leadership Team. You will coordinate travel, manage calendars, handle sensitive documents, and project a professional image of the leadership.

The role requires discretion, superb communication, and the ability to balance multiple priorities with precision, while supporting cross-functional teams.

Qualifications

• Proficient with Excel, Word and PowerPoint.
• Able to manage multiple priorities with discretion.
• Excellent verbal and written communication; strong organizational skills.
• Self-starter who can operate with minimal direction.

Responsibilities

• Liaise with Deputy CEO and Executive Management Team and external contacts.
• Manage calendars, travel and expenses for the C-suite; schedule meetings.
• Assist with executive meeting management; arrange meals and budget oversight.
• Provide ad hoc reporting and agenda development for the Executive Team.
• Maintain confidentiality and deliver high-level administrative support.

Skills

Microsoft Office proficiency

Multi-tasking

Discretion & confidentiality

Proactive, self-starter

Strong communication & organization

Education

High School Diploma or GED

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Job description

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ID: 589888

Location: Norfolk Va, US

Executive Assistant

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.

Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

Position Summary

The Executive Assistant III provides high-level, confidential administrative support to the Senior Leadership Team (SLT) – including [e.g., CEO, COO, CFO, CHRO, etc.]. Key activities include travel arrangements, program planning and meeting coordination, handling sensitive and/or confidential documents and information, overall support at an executive level and portray a respected image of the Company’s leadership through excellent internal and external customer service.

Functions & Duties

• Liaison with Deputy CEO with Executive Management Team, outside agencies, and industry contacts.
• Drive C-suite(Executive Management Team), managing calendars, coordinating travel, sensitive communications, scheduling reservations, travel, reviewing, and submitting expenses.
• Support Executive Meeting Management both internal and external; arrange meals, refreshments, place regular orders for Executive Team area, budget oversight, and reconciling all monthly purchases inside and outside of expense platform.
• Ad Hoc reporting, agenda development, budget oversight as needed for Executive Management Team.
• Providing backup support to Executive Assistant I as needed while balancing multiple priorities with precision, and discretion.
• Maintain strict confidentiality, anticipating needs, streamlining operations, and deliver exceptional support to executives, and cross-functional teams. Assist Executive Assistant I with Chairperson/Home Office/Comex US visits; To include, but not limited to meeting space, dinner venues, restaurant reservations, and hotel blocked bookings for US delegation for both CCA & APL; Travel required in specific instances.

Knowledge, Skills, Abilities

• Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point.
• Ability to multi-task while maintaining focus.
• Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact.
• A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project.
• Excellent oral and written communication, organizational skills to effectively interface with all levels of management and staff, and outside business contacts.
• Detail orientation coupled with strong organization skills.

Qualifications

Education

Education
Required/Preferred Education Level
Required High School Diploma or GED

Preferred Bachelor’s Degree

Work Experience

Experience Years of Experience

General Experience 5-10 years

Minimum of 5 years Administrative experience; preferably in supporting senior level executives. Experience supporting multiple team members and/or functions.

Industry Experience 1-3 years

At CMA CGM, we are committed to fair and equitable compensation practices. The expected salary range for this position is $67,000 – $84,000 per year. The actual salary offered will be based on a variety of factors including, but not limited to, the candidate’s qualifications, skills, experience, and location.”

In addition to base salary, this position may be eligible for:

• Performance-based bonuses.
• Comprehensive benefits, including health insurance, retirement plans, tuition repayment and paid time off

We believe in transparency and equity and are proud to be an equal opportunity employer. We encourage individuals from all backgrounds to apply.

Come along on CMA CGM’s adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated. Alternative application methods are available for individuals who are unable to use or access our online application system. For assistance, please contact us at [e-mail]