Executive Assistant

Chesapeake Utilities Corporation; Newark (DE); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Annual bonus

Career growth

401k and benefits

Medical, dental and life insurance

Paid time off

Job summary

Chesapeake Utilities Corporation is seeking an Executive Assistant to provide proactive administrative support to AVP- and VP-level officers and back up Senior Leadership Team executives. The role manages calendars, coordinates complex travel, meetings, and events, and ensures confidentiality and timely execution of tasks.

Responsibilities include partner coordination with Office Managers, IT, Facilities, and Shared Services, while maintaining organized records and supporting enterprise events.

Qualifications

• Minimum five years of progressively responsible administrative support experience.
• Experience supporting multiple senior leaders in a fast paced environment.
• Proficient knowledge of calendar management, meeting coordination, travel arrangements, and expense reporting.

Responsibilities

• Prioritize complex calendars for AVP/VP officers and SLT backup tasks.
• Coordinate domestic travel logistics and expense reports.
• Plan and coordinate internal and external meetings with agendas and materials.
• Coordinate department events and cross-functional support.
• Document procedures and provide cross-coverage during absences.
• Triage requests and maintain confidentiality for leaders.

Skills

Calendar management

Travel coordination

Administrative support

Communication

Discretion/confidentiality

Education

High school diploma or equivalent

Associate degree in business administration

Tools

Microsoft 365

Job description

Executive Assistant

Location: Hybrid within Yulee, FL or Dover, DE locations

What makes us great

At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships.

Your role in our success:

Provides proactive, high-quality administrative support to a portfolio of approximately five to seven AVP- and VP-level officers while serving as back-up support for Senior Leadership Team (SLT) executives. The Executive Assistant protects leaders' time, coordinates complex schedules and logistics, prepares leaders for meetings, and ensures confidential and time-sensitive matters are handled with sound judgment, discretion, accuracy, and follow-through. The role works closely with the Senior Executive Assistant and administrative support team to provide seamless coverage, consistent service, and coordinated support across the organization.

What you'll be working on:

• Prioritize complex calendars for five to seven assigned AVP/VP officers, including recurring meetings, cross-functional commitments, external appointments, and schedule changes; proactively identify conflicts and recommend solutions. Serve as back-up for SLT executive related tasks as delegated by Senior EA.
• Coordinate domestic travel and related logistics, including itineraries, transportation, lodging, meeting details, and changes; prepare and submit accurate expense reports in accordance with company requirements.
• Plan and coordinate internal and external meetings, including scheduling, agendas, materials, rooms or virtual platforms, catering, technology, attendee communications, and follow-up actions.
• Coordinate department and leadership events, site visits, team meetings, and special projects, partnering with Office Managers, Shared Services Administrators, Facilities, IT, and other internal resources as needed.
• Contribute to a consistent administrative support model by documenting procedures, sharing coverage information, supporting continuous improvement, and providing reliable cross-coverage during absences or periods of high demand.
• Serve as a trusted point of contact for assigned officers, employees, business partners, and external stakeholders; appropriately triage requests, resolve routine matters, and elevate issues requiring leader attention.
• Provide back-up administrative support for SLT executives as assigned, executing calendar, travel, expense, meeting, and event logistics in coordination with the Senior Executive Assistant and established service expectations.
• Maintain organized electronic records, calendars, and administrative files; handle sensitive business and personnel information with a high degree of confidentiality and discretion.
• Assist with departmental communications, recognition activities, onboarding logistics, and other team initiatives.
• Provide administrative assistance for enterprise events or special assignments based on business needs.
• Support process documentation, service tracking, and administrative metrics used to evaluate workload and service delivery.
• Participate in administrative team meetings, training, and knowledge-sharing activities.
• Perform other related duties as assigned.

Who you are:

• High school diploma or equivalent required. Associate degree in business administration, office administration, or a related field preferred.
• An equivalent combination of education and relevant experience may be considered.
• Minimum five years of progressively responsible administrative support experience, including experience supporting multiple senior leaders in a fast paced, complex environment.
• Experience providing executive-level back-up support preferred.
• Exercises independent judgment in prioritizing executive and organizational priorities.
• Determines appropriate responses to administrative and operational issues.
• Acts on behalf of assigned executives within established authority.
• Independently resolves issues and recommends solutions impacting executive effectiveness.
• Knowledge of executive-level administrative support, office operations, and business correspondence.
• Knowledge of calendar management, meeting coordination, travel arrangements, and expense reporting. Knowledge of records management, confidentiality requirements, and professional office practices.
• Proficient knowledge of Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong organizational, prioritization, and time management skills.
• Excellent written and verbal communication, proofreading, and customer service skills.
• Skilled in managing multiple priorities, solving problems, and maintaining attention to detail.
• Strong interpersonal and technology skills with the ability to build effective working relationships.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Ability to anticipate needs, adapt to changing priorities, and meet deadlines.
• Ability to coordinate activities across departments and support multiple leadership levels.
• Ability to provide accurate, responsive support while managing competing demands with minimal direction.
• Standard driver's license

What's in it for you? Joining the CUC team will get you:

• Competitive base salary
• Fantastic opportunities for career growth
• Cooperative, supportive and empowered team atmosphere
• Annual bonus and salary increase opportunities
• Monthly recognition events
• Endless wellness initiatives and community events
• Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
• Paid time off, holidays and a separate bank of sick time!

Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants with a disability that need assistance applying for a position may email [e-mail]

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.