Executive Assistant

Citizens Energy Group; Indianapolis (IN); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health, Dental & Vision

Pension plan

401(k) with company match

STIP

HSA with company contribution

Wellness program

Tuition assistance

Credit union

PTO & holidays

Hybrid schedule

Job summary

Citizens Energy Group is seeking an Executive Assistant to support the Underground Engineering & Construction (UE&C) Director. The role involves high-level administrative duties, scheduling, records management, and confidential project support within a hybrid work setup.

You will interact with Directors, Managers and staff to ensure timely task completion and accurate reporting while upholding trust and discretion in sensitive matters.

Qualifications

• High school diploma, college coursework desirable.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Time management and ability to meet deadlines.
• Proficient with Microsoft Office Suite.

Responsibilities

• Performs tasks including maintaining records, filing, ordering office supplies, processing invoices and expense reports.
• Provides high-level administrative support to the Director/Management Team and all employees of the Division.
• Retrieves information from records, email, minutes, and other documents; prepares summaries as needed.
• Prepares agendas, drafts letters/memos/reports for senior staff.
• Coordinates and schedules events, meetings, travel and other activities for the Director/Management team.
• Responds to inquiries and directs to appropriate personnel.

Job description

Overview

We have a career opportunity for an Executive Assistant to join our team!

Citizens Energy Group is excited to have a position available for Executive Assistant reporting to the Underground Engineering & Construction (UE&C) Director. The successful candidate will work with area Directors, Managers, Supervisors and other team members under the supervision of the UE&C Director. As the department heads’ representative, the successful candidate will serve as a pivotal communication point supporting project workflow, allocating time and scheduling activities consistent with tactical, strategic, internal and external requirements and commitments. Will help support team to ensure tasks are completed in an accurate, timely, and confidential manner; be able to provide follow-up status on projects; provide a high-level of trustworthiness in private and confidential matters and exhibit values and traits need in achieving Trust goals and standards.

Citizens Energy Group offers competitive salary and benefits including:

• Health, Dental & Vision
• Defined Benefit Pension Plan
• 401(k) Retirement Plan with company match
• Short-Term Incentive Plan (STIP)
• Health Savings Account (HSA) with company contribution
• Wellness Program
• Adoption and tuition assistance
• Employee Credit Union
• PTO and Paid Holidays
• Hybrid schedule

Minimum Salary: $43,600 (Grade 4)

Responsibilities

• Performs tasks including maintaining records, filing, ordering office supplies, processing invoices and expense reports.
• Provides high-level administrative support to the Director/Management Team and all employees of the Division.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Performs clerical and administrative tasks including preparing agendas, drafting letters, memos, reports, and other documents for senior staff.
• Coordinates and schedules department events, internal/external meetings, presentations, seminars, travel and meetings for the Director/Management team.
• Responds to and resolves administrative inquiries and questions.
• Screens correspondence, email, telephone calls, etc. and responds if necessary, or directs to appropriate personnel.
• Performs additional duties as assigned.

Qualifications

• Requires a High School Diploma and some academic work at the college undergraduate level, or trade school certificate is desirable.
• Ability to work independently.
• Excellent verbal and written communication skills.
• Strong interpersonal, customer service skills and attention to detail.
• Time management skills and ability to meet deadlines.
• Proficient with Microsoft Office Suite and related software.

Preferred Skills/Qualifications:

• Bachelor’s degree or Associated degree in related field preferred.
• Manage executive level meetings through MS Outlook and MS Teams.

Job Posting Deadline:Open until filled

Citizens is a drug-free, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.