Executive Assistant

AscendHire; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

AscendHire is seeking an Executive Assistant for a premier personal injury law firm in New York. This role supports the Managing Director / Attorney, handling high-level administrative tasks with discretion in a fast-paced legal environment.

Responsibilities include gatekeeping, managing calendars and court-related commitments, monitoring deadlines, and coordinating with attorneys and staff. The ideal candidate has EA experience in a law firm, strong tech skills, and superb organizational

Qualifications

• Prior experience as an Executive Assistant, preferably in a law firm.
• Strong proficiency with office systems and software.
• Excellent organizational, time-management, and prioritization skills.
• Ability to work independently and exercise sound judgment.
• Strong attention to detail and follow-through.
• Professional demeanor with strong communication skills.

Responsibilities

• Provide high-level administrative support to the Managing Director / Attorney.
• Serve as the primary gatekeeper, managing communications, scheduling, and access.
• Manage calendars, meetings, court-related commitments, and shifting priorities.
• Monitor deadlines and ensure follow-up on time-sensitive matters.
• Handle confidential legal information with discretion.
• Anticipate needs, identify issues, and proactively resolve problems.
• Coordinate with attorneys, staff, and outside contacts as needed.
• Protect the Managing Director's time while ensuring urgent matters are addressed appropriately.

Skills

Executive support

Tech proficiency

Organizational skills

Time management

Independent work

Attention to detail

Professional communication

Job description

One of New York's most prominent and high-profile Personal Injury Law firms seeks a highly capable and trusted Executive Assistant to support the Firm's Managing Director / Attorney. This is a unique opportunity to work closely with firm leadership in a respected, fast-paced legal environment where professionalism, discretion, and teamwork are highly valued.

Key Responsibilities:

• Provide high-level administrative support to the Managing Director / Attorney
• Serve as the primary gatekeeper, managing communications, scheduling, and access
• Manage calendars, meetings, court-related commitments, and shifting priorities
• Monitor deadlines and ensure follow-up on time-sensitive matters
• Handle sensitive, confidential, and privileged legal information with discretion
• Anticipate needs, identify issues, and proactively resolve problems
• Coordinate with attorneys, staff, and outside contacts as needed
• Protect the Managing Director's time while ensuring urgent matters are addressed appropriately

Required Qualifications:

• Prefer prior experience as an Executive Assistant, preferably in a law firm
• Strong technological proficiency and comfort working with office systems and software
• Excellent organizational, time-management, and prioritization skills
• Ability to work independently and exercise sound judgment
• Strong attention to detail and follow-through
• Professional demeanor with strong communication skills