Executive Assistant

UBS; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

UBS in New York is seeking an executive assistant to support a Private Wealth Management team. You’ll manage calendars, arrange travel, handle office logistics and prepare meeting materials.

This role requires proven administrative experience in a fast-paced enterprise, proficiency in Microsoft Office, sharp attention to detail, and excellent written and verbal communication. You’ll interact with colleagues at all levels.

Qualifications

• Successful administrative experience in a fast-paced large enterprise.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Keen attention to detail, organized and able to seamlessly multitask
• Proven written and verbal communication skills
• Comfortable interacting with colleagues at all levels

Responsibilities

• manage calendars including conference calls, vacations and client meetings
• arrange travel bookings, itineraries and visa coordination
• support office administration, like ordering supplies, handling mail and managing conference logistics
• coordinate the production of [type e.g. presentation books and reports, meeting prep packets etc.]
• assist with finance management, including processing of invoices and expenses

Skills

Administrative experience

Communication skills

Multitasking

Attention to detail

People skills

Tools

Microsoft Office

Job description

Your role

• manage calendars including conference calls, vacations and client meetings
• arrange travel bookings, itineraries and visa coordination
• support office administration, like ordering supplies, handling mail and managing conference logistics
• coordinate the production of [type e.g. presentation books and reports, meeting prep packets etc.]
• assist with finance management, including processing of invoices and expenses

Job Type

Full Time

Job Reference #

342148BR

City

New York

Your team

You’ll be working with one of our Private Wealth Management teams in New York City. As an executive assistant, you’ll play an important role on the team.

Your expertise

• successful administrative experience in a fast-paced large enterprise
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels

About Us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Salary information

The indicative gross base salary range as a full-time equivalent role:

• United States - New York - New York min USD 75000 - max USD 100000 /annum

The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.