Administrative Officer

UBS; Westport (CT); On-site; USD 90,000 - 120,000; Full time

Job summary

UBS is seeking an Administrative Officer to lead two branches in Westport, CT and Purchase, NY, guiding client associates and branch staff. You will oversee daily operations, risk controls and HR processes within Wealth Management Americas.

The role requires Series 7/66/9/10, strong leadership and extensive experience in financial branch operations. You will report to the Market Administrative Office and collaborate with the Market Director.

Qualifications

• Series 7, 66, 9/10 required for the role
• ideally 5+ years of relevant managerial experience in branch operations at a financial institution
• strong leadership, communication, and risk-management capabilities

Responsibilities

• Lead High Net Worth Client Associates
• Supervise, train and mentor a team of client associates, driving performance through feedback, coaching and development
• Manage high-touch service and workflow for teams supporting clients with complex and significant assets
• Act as a high-level escalation point for complex account issues
• Bridge gap between private wealth advisors and associates, ensuring concierge services with precision and discretion
• Oversee branch administration, facilities, HR matters, P&L and provide administrative support
• Recruit, onboard, train and manage administrative staff; conduct performance reviews and compensation/promotion decisions
• Educate employees on administrative policies and procedures; escalate supervisory issues when needed

Skills

Leadership

Risk management

Communication

Job description

Your role

Do you know how to manage people? Do you have a knack for implementing service standards?

Your role

Do you know how to manage people? Do you have a knack for implementing service standards?

We are looking for an Administrative Officer to:

• lead High Net Worth (HNW) Client Associates
• team leadership and development: supervise, train, and mentor a team of client associates, driving performance through regular feedback, coaching, and career development.
• manage the high-touch service, and workflow for teams supporting clients with complex and significant assets
• complex client service oversight - act as a high-level escalation point for complex account issues
• bridge gap between the private wealth advisors and the associates, ensure specialized concierge services are handled with precision, discretion, speed
• manage branch administration, including branch facilities, human resources matters, P&L and provide administrative support
• recruit, select, onboard, train and manage administrative support staff
• conduct performance reviews and make personnel decisions related to compensation and promotion
• educate all employees on administrative policies and procedures
• escalate supervisory issues when necessary and follow-up locally on issues identified by the management team

Job Type

Full Time

Job Reference #

341965BR

City

Purchase, Westport

Your team

You will be supporting two branches which are located at Westport, Connecticut and Purchase, NY. An Administrative Officer at UBS manages branch support staff, oversees daily operational and risk compliance, and coordinates human resources functions like onboarding and performance reviews within Wealth Management. You will be working as part of Wealth Management Americas. We help Ultra Hight Net Worth and Hight Net Worth individuals and families meet their financial goals through financial advisors who deliver products and services specifically designed for them. You will be a member of the market leadership team, reporting directly to the Market Administrative Office and working closely with the Market Director. You will manage a group of client associates across your branches, acting as a coach on all aspects of the role.

Your expertise

• Series 7, 66, 9/10 required for the role
• ideally 5+ years of relevant managerial experience in branch operations at a financial institution
• strong leadership, communication, and risk-management capabilities

About Us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Salary information

The indicative gross base salary range as a full-time equivalent role:

• United States - New York - Purchase min USD 90000 - max USD 120000 /annum

UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.