Executive Assistant

NY MONDA WINDOW AND DOOR INC; New York (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Paid time off

Employee discounts

Free uniforms

Opportunity for advancement

Free food & snacks

Company parties

Job summary

NY Monda Window and Door, Inc. is seeking a hands-on Executive Assistant to provide high-level administrative support to senior leadership and coordinate key people-operations responsibilities across four locations in Queens and Nassau County.

This on-site role requires fluency in English and Chinese, discretion, and the ability to manage confidential matters in a fast-paced manufacturing environment. The Executive Assistant will oversee calendars, communications, onboarding, payroll

Qualifications

• At least 3 years of executive support experience with English and Chinese fluency.
• Excellent communication and organizational skills with attention to detail.
• Ability to manage confidential information and meet deadlines on-site.

Responsibilities

• Provide executive support including calendars, meetings, and special projects for senior leadership.
• Coordinate communication among executives, employees, candidates, clients, vendors, and partners.
• Recruiting and onboarding tasks: postings, interviews, offers, paperwork, orientation.
• Maintain employee records, HR documentation, policies, and performance support.
• Coordinate payroll and benefits information with payroll and providers.
• Ensure compliance with federal, NY state and NYC employment requirements.
• Support company administration with insurance, vendor, and sensitive matters.
• Plan culture events, team-building activities, and holiday gatherings.

Skills

Executive support

Bilingual English/Chinese

On-site work

Job description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Employee discounts
• Free food & snacks
• Free uniforms
• Opportunity for advancement
• Paid time off

Executive Assistant

Executive support, people operations, and follow-through that keep a growing company moving.

• LOCATION: Corona, NY
• SCHEDULE: Full-time, on-site
• START: Hiring immediately
• COMPENSATION: $55,000-$70,000
• BONUS: Performance-based
• LANGUAGE: English + Chinese

The Opportunity

Are you the person who sees what needs to happen, brings order to moving priorities, and follows through without being reminded? Do you enjoy supporting senior leaders while also helping employees have a well‑run, professional workplace? If your answer is yes, this may be the right next step for you.

NY Monda Window and Door, Inc. is seeking a hands‑on Executive Assistant to provide high‑level administrative support to senior leadership and coordinate key people‑operations responsibilities across our four locations. This is a visible, trusted role for someone who is organized, discreet, proactive, and comfortable working in a fast‑paced manufacturing business.

Who Will Thrive Here

Our ideal candidate is a calm problem‑solver and natural organizer who communicates confidently in English and Chinese, builds trust with employees at every level, and takes ownership from request through completion. You are comfortable shifting between an executive calendar, a hiring need, an employee question, an insurance matter, and a company event—while keeping details, deadlines, and confidentiality under control.

What You Will Own

• Executive support: Manage priorities, schedules, meetings, follow‑ups, correspondence, documents, and special projects for senior leadership.
• Communication and coordination: Serve as a professional liaison among executives, employees, candidates, clients, vendors, and business partners.
• Recruiting and onboarding: Coordinate job postings, interviews, offers, new‑hire paperwork, orientation, and onboarding follow‑through.
• People operations: Maintain employee records, HR documentation, policies, performance‑management support, and routine employee‑relations coordination.
• Payroll and benefits support: Coordinate accurate information and deadlines with payroll, benefits providers, management, and employees.
• Compliance support: Help keep company practices and records aligned with federal, New York State, and New York City employment requirements.
• Company administration: Assist leadership with insurance, legal, vendor, and other sensitive administrative matters.
• Culture and events: Organize team‑building activities, off‑site events, celebrations, and holiday gatherings across the company.

What Success Looks Like

TIMEFRAME | EXPECTED PROGRESS:
First 30 days | Learn our locations, leadership priorities, key employees, vendors, recurring deadlines, HR files, and operating routines. Establish a dependable system for calendars, follow‑ups, and confidential records.
By 60 days | Independently coordinate recurring executive and people‑operations workflows, improve visibility of open action items, and strengthen the consistency of recruiting and onboarding.
By 90 days | Become a trusted point of coordination who anticipates needs, closes loops, protects leadership time, and keeps important administrative and employee matters moving on schedule.
Ongoing | Recommend practical process improvements, maintain accurate records, support a positive workplace, and take ownership of special projects as the company grows.

Required Qualifications

• At least 3 years of Executive Assistant, senior administrative support, office management, or closely related experience, plus professional fluency in English and Chinese (Mandarin or Cantonese).
• Excellent communication, organization, attention to detail, judgment, and follow‑through, with the confidence to work with executives, employees, candidates, and outside partners.
• Ability to prioritize competing demands, meet deadlines, work independently on‑site, and handle confidential employee, legal, financial, and executive information with discretion.

Preferred Qualifications

• Experience supporting HR or people‑operations activities, including recruiting, onboarding, employee records, payroll coordination, or benefits administration.
• Working knowledge of New York employment practices and HR best practices.
• Experience in manufacturing, construction, building products, distribution, or another operational environment.
• A process‑improvement mindset and comfort learning new software and systems.

Compensation and Benefits

• $55,000-$70,000 annual salary, depending on experience and qualifications.
• Performance bonus.
• Paid time off and paid holidays.
• 401(k) with company match.
• Opportunity to grow with an established, expanding New York manufacturer.

About NY Monda

Established in 2000 and headquartered in Corona, Queens, NY Monda Window and Door, Inc. manufactures window and door products and operates four locations across Queens and Nassau County. Our approximately 40+ team members support customers in a practical, fast‑moving environment where integrity, commitment, enthusiasm, and dependable execution matter.