Executive Assistant

Millennium Management LLC; New York (NY); On-site; USD 70,000 - 160,000; Full time

Job summary

Millennium is seeking an Executive Assistant to provide comprehensive administrative support to the Global Head of Strategic Transactions and the team in New York. You will manage calendars, coordinate internal and external meetings, arrange domestic and international travel, and prepare high-quality materials, including PowerPoint presentations.

This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 5+ years of administrative experience, ideally in financial services.
• Strong organizational skills and attention to detail.
• Ability to manage multiple time-sensitive requests in a fast-paced environment.

Responsibilities

• Provide administrative support and manage complex calendars with frequent changes.
• Coordinate internal and external meetings, including logistics and attendee management.
• Arrange domestic and international travel and process expense reports.
• Prepare polished presentation materials and PowerPoint decks.
• Handle data entry and other ad hoc admin tasks with accuracy.
• Support team meetings, events and coordination needs.

Skills

Calendar management

Travel coordination

Meeting coordination

Communication

Discretion

Tools

Outlook

Word

PowerPoint

Job description

Executive AssistantAbout MillenniumMillennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.Meet the TeamThe Strategic Transaction Team is a new team at Millennium. The Team look at partnership and transactional opportunities to continue to grow the investment capabilities of the Fund. It sits within the broader Strategic Development team, which also oversees global business development efforts, and external portfolio managers.What You'll DoProvide administrative support working in partnership with the Global Head of Strategic Transactions and the broader team.Manage complex calendars, schedule internal and external meetings, and coordinate competing priorities across a fast-moving schedule with frequent changes.Coordinate conference calls and meetings end to end, from scheduling and attendee management to room bookings and logistics.Arrange domestic and international travel, including itineraries and related logistics, visas, and process expense reports in a timely and accurate manner.Prepare presentation materials and support high-quality deliverables, including PowerPoint presentationsHandle data entry and related administrative tasks with strong attention to detail.Support team meetings, events and related coordination needs.Partner with team members to provide responsive support in a fast-paced, evolving environment.This role is 5 days a week in the office.What You BringPrior administrative experience, ideally within financial services (5+ years of experience)Strong organizational skills and attention to detail, with the ability to manage and prioritize multiple time-sensitive requests in a fast-paced environmentFlexibility and sound judgment in responding to frequent changes and last-minute updatesExperience coordinating scheduling and logistics, arranging travel and managing expense reportingProficiency in Outlook, Word and PowerPoint and the ability to prepare polished presentation materialsStrong verbal and written communication skills, with maturity, presence and discretionAbility to work calmly, accurately, and collaboratively in a fast-paced environmentA proactive, resourceful, collaborative approach, with strong ownership of work and a willingness to support othersSalary RangeMillennium offers a total compensation package which includes a base salary, discretionary performance bonus, and comprehensive benefits. The estimated base salary range for this position is $70,000 to $160,000, which is specific to New York and may change in the future. When finalizing an offer, we take into consideration an individual’s experience level and the qualifications they bring to the role to formulate a competitive total compensation package.