Executive Assistant

Greenkey Resources LLC; New York (NY); On-site; USD 85,000 - 125,000; Full time

Job summary

Greenkey Resources LLC in New York City seeks an experienced Executive Assistant to provide comprehensive support to the Chairman and CFO. You will manage calendars, coordinate international and domestic travel, prepare expense reports, and oversee confidential communications.

Responsibilities include organizing meetings, handling high-volume inquiries, and ensuring efficient office operations. A minimum of five years in a corporate setting and a Bachelor's degree are preferred; proficiency with

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of experience in a corporate environment, preferably in financial or insurance sectors.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with tact and diplomacy.
• Excellent communication skills and ability to interact with all organizational levels.
• Professional demeanor and adherence to office dress code.
• Experience managing multiple competing tasks in a fast-paced environment.

Responsibilities

• Coordinate travel logistics, including transportation, lodging, and dining reservations.
• Prepare and organize materials for meetings, conferences, and presentations.
• Manage daily briefings and follow-ups on tasks and projects.
• Assist with scheduling and confirming appointments for executives and direct reports.
• Launch and facilitate virtual meetings, ensuring smooth operations.
• Maintain office organization and file sensitive materials appropriately.
• Greet and escort clients and guests to designated areas.
• Perform ad hoc research and clerical projects as needed.

Skills

Executive support

Travel coordination

Calendar management

Communication skills

Confidentiality

Organizational skills

Multitasking

Professional demeanor

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Overview

• Provide executive-level administrative support to the Chairman and CFO in a dynamic corporate environment.
• Coordinate complex international and domestic travel arrangements and manage schedules effectively.
• Prepare expense reports, conference registrations, and maintain meticulous organizational systems.
• Facilitate meetings, including setup, logistics, and virtual meeting management.
• Handle high-volume phone coverage, email screening, and administrative inquiries.
• Perform clerical duties such as printing, scanning, filing, and mailing.
• Support onboarding processes and assist direct reports with administrative tasks.
• Maintain professionalism and confidentiality in all interactions and communications.

Key Responsibilities & Duties

• Coordinate travel logistics, including transportation, lodging, and dining reservations.
• Prepare and organize materials for meetings, conferences, and presentations.
• Manage daily briefings and follow-ups on tasks and projects.
• Assist with scheduling and confirming appointments for executives and direct reports.
• Launch and facilitate virtual meetings, ensuring smooth operations.
• Maintain office organization and file sensitive materials appropriately.
• Greet and escort clients and guests to designated areas.
• Perform ad hoc research and clerical projects as needed.

Job Requirements

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of experience in a corporate environment, preferably in financial or insurance sectors.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with tact and diplomacy.
• Excellent communication skills and ability to interact with all organizational levels.
• Professional demeanor and adherence to office dress code.
• Experience managing multiple competing tasks in a fast-paced environment.