Executive Assistant

TalentAlly; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An established industry player seeks a proactive Executive Assistant to support Senior Vice Presidents in a dynamic and inclusive environment. This role offers the opportunity to manage executive schedules, coordinate meetings, and provide essential administrative support while fostering relationships across the organization. With a strong emphasis on communication, organization, and problem-solving, the ideal candidate will thrive in a fast-paced setting and contribute to the overall success of the team. Join a company that values diversity, growth, and community impact, and make a meaningful difference in the lives of others.

Benefits

Comprehensive benefits

Leave programs

Adoption assistance

Student loan repayment programs

Annual discretionary bonuses

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives.
• Exceptional organizational and communication skills are essential.
• Ability to handle confidential information and multitask effectively.

Responsibilities

• Manage calendars, travel, and expenses for two Senior Vice Presidents.
• Coordinate meetings and provide basic tech support.
• Assist with departmental event planning and prioritize communications.

Skills

Executive Assistant experience

Organizational skills

Communication skills

Problem-solving skills

Proficiency in Microsoft Office

Flexibility

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Zoom

Job description

Location Designation: Hybrid - 3 days per week

Our New York Life culture has laid the foundation for over 180 years of commitment to our employees, agents, policy owners, and the communities where we live and work. Here, you become a valued part of a welcoming, inclusive, and caring organization with a long-standing legacy in stability and growth. Our strength lies in our diversified, multi-dimensional business portfolio that extends beyond life insurance.

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, tackling meaningful challenges and stretching your skills while maintaining work-life balance. You will be part of an inclusive team guided by our belief to always support each other—providing the flexibility and support to grow and make an impact in the lives of others.

Note: This role requires on-site presence at our Manhattan, NYC office at least once a week.

Business Unit Overview

Our Agency distribution system is the lifeblood and key differentiator of New York Life, where dedicated individuals like you support our field force and connect with clients, helping build lifelong relationships. As part of a General Office team, you'll provide agents with tools, training, and support to succeed and thrive. Your work promotes financial security for countless individuals, shaping their futures and contributing to our business growth.

Role Overview

The Executive Assistant will support two Senior Vice Presidents in Agency. This individual will be the first point of contact with our internal team and Agents on behalf of the executives. The role involves working effectively with senior executives, administrative assistants, department team members, employees across New York Life, and external partners. The position is based at our New York City Office.

The ideal candidate must have a proactive, learning mindset, excellent organizational skills, exceptional attention to detail, strong communication skills, flexibility, and the ability to handle confidential information tactfully. Strong judgment and decision-making skills are essential, especially in atypical or infrequent situations. The candidate should also be capable of providing solutions based on existing procedures.

What You'll Do

• Manage calendar, travel, and expenses for two executives, assisting with daily operations.
• Handle meeting scheduling, coordinating with other assistants.
• Prioritize phone, mail, and email messages.
• Provide basic tech support and troubleshoot IT issues when needed.
• Assist with departmental event planning.

What You'll Bring

• 5+ years of Executive Assistant experience.
• Exceptional written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to multi-task, prioritize, and adapt in a fast-paced environment.
• Strong problem-solving and negotiation skills.
• Proactive, client-centric attitude.
• Positive attitude and professional demeanor.
• Willingness to work overtime as needed.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; Zoom experience preferred.

Pay Transparency

Salary Range: $80,000 - $100,000

Overtime eligible: No

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Base salary depends on experience, skills, and location. Employees are also eligible for annual discretionary bonuses and incentive programs.

Our Benefits

We offer comprehensive benefits including leave programs, adoption assistance, and student loan repayment programs. For more details, visit our Benefits Site.

Our Commitment to Inclusion

We foster an inclusive workplace rooted in our values of humanity and integrity. We embrace diverse perspectives to better serve our communities and fulfill our promise of financial security. Learn more about our leadership in inclusion here.

Recognized as one of Fortune's World's Most Admired Companies, we are committed to community service through employee giving and volunteerism. Visit our Careers page at www.NewYorkLife.com for more opportunities. Follow our LinkedIn and Newsroom for updates.

Job Requisition ID: 91878