Executive Assistant

Integral Ad Science, Inc.; New York (NY); Hybrid; USD 116,000 - 201,000; Full time

Job summary

An innovative firm is seeking a proactive Executive Assistant to support C-suite leaders in a dynamic environment. This role demands exceptional organizational skills and the ability to manage high-level calendars and communications. The ideal candidate will thrive in a fast-paced setting, demonstrating flexibility and a positive attitude while maintaining discretion. With responsibilities spanning from logistical coordination to technological support, this position offers a unique opportunity to contribute to a forward-thinking team. If you're passionate about technology and eager to make an impact, this could be the perfect fit for you.

Qualifications

• 3-5+ years supporting C-suite executives in a global organization.
• Experience in rapidly growing tech, media, or internet companies.

Responsibilities

• Schedule meetings, travel, and conference calls; coordinate logistics.
• Manage expense reports, invoices, and prepare correspondence.
• Provide ongoing technological support for meetings and webcasts.

Skills

C-level support experience

Excellent verbal and written communication

Organizational skills

Attention to detail

Ability to work independently

Flexibility in fast-paced environments

Quick learner in technology

Tools

Microsoft Office

SharePoint

Google Apps

Slack

Job description

We’re looking for an Executive Assistant with C-level support experience. If you are excited by technology that handles hundreds of thousands of transactions per second, collects tens of billions of events daily, and evaluates thousands of data points in real-time with minimal latency, IAS could be the right place for you. The ideal candidate is naturally curious, dedicated, detail-oriented, and eager to work collaboratively with a talented team.

What you’ll do:

This role offers a great opportunity for a proactive executive assistant to support forward-thinking leaders. The candidate should excel in high-level calendar management, managing inbound requests, overseeing busy email inboxes, and possess the initiative to go beyond standard duties for team benefit.

Responsibilities:

1. Schedule meetings, travel, and conference calls; coordinate logistics and prepare for external speaking engagements.
2. Manage expense reports, invoices, document scanning, electronic filing, and prepare correspondence, reports, and agendas.
3. Provide ongoing technological support and coordinate internet-based meetings, calls, and webcasts.
4. Anticipate and arrange necessary resources for meetings.
5. Represent the executive professionally and respond to internal and external contacts with integrity.
6. Maintain discretion and understand the organizational and legal implications of handled information.
7. Understand the specific responsibilities of the executive’s department to effectively process information.
8. Collaborate with management and other Executive Assistants within the organization.

Requirements:

1. 3-5+ years supporting C-suite executives, preferably in a global organization.
2. Hybrid role requiring 3 days in-office and as-needed presence.
3. Excellent verbal and written communication skills.
4. Strong organizational skills, attention to detail, and prioritization abilities.
5. Ability to work independently with minimal supervision.
6. Flexible, positive attitude in a fast-paced environment, including responsiveness to evening and weekend communications.
7. Experience supporting executives in rapidly growing tech, media, or internet companies.
8. Quick learner with a strong interest in technology and system adaptation.
9. Proficiency with Microsoft Office, SharePoint, Google Apps, and Slack.

Note for New York applicants: The salary range is $116,900 - $200,400, depending on experience and location.