Executive Assistant to the CEO

Motion (Creative Analytics); United States; Remote; USD 130,000 - 150,000; Full time

Job summary

Join a rapidly growing tech company as an Executive Assistant to the CEO. This role goes beyond calendar management, requiring a proactive approach to anticipate needs and drive execution. You'll coordinate meetings, draft communications, and support high-impact events, all while fostering relationships across the organization. With competitive compensation, equity, and a fully remote team culture, this is a unique opportunity to make a significant impact in the creative-tech space. If you're organized, efficient, and ready to thrive in a dynamic environment, we want to hear from you!

Benefits

20 days PTO

Full healthcare benefits

Work from home stipend

Company retreats

Qualifications

• 5+ years supporting a CEO or senior executive in a fast-paced environment.
• Excellent communicator who can write clearly on behalf of others.
• Highly organized and efficient with a natural ability to bring order to chaos.

Responsibilities

• Manage the CEO’s calendar, communications, and priorities with precision.
• Schedule and coordinate meetings with stakeholders across time zones.
• Draft and organize documents and presentations for the CEO.

Skills

Organizational Skills

Communication Skills

Proactive Mindset

Multitasking

Tools

Google Workspace

Slack

Notion

Zoom

Job description

About Motion

Motion is growing fast (3x YoY), our product is sticky, and we recently raised $30M in Series B funding. We doubled our customers as well as our headcount in 2024, and have just under 60 team members.

We’re just getting started and need your help! We’ve built a new category of software to bridge the gap between performance marketers and creative teams. Our platform combines creative analytics, research, and strategy. Motion is the command center for Creative Strategists.

Our customers include top ecom and DTC brands like Vuori, True Classic, The Farmer’s Dog, HexClad, and thousands more. They’ve used Motion to analyze over $13B in media spend.

About The Role

We’re looking for our first Executive Assistant to support our CEO, Reza Khadjavi, and the broader leadership team as a strategic thought partner. This role goes beyond calendar management by anticipating needs, driving execution, and coordinating between leadership and the organization. If you're proactive, solutions-oriented, and eager to impact one of Canada’s fastest-growing tech companies, we’d love to meet you!

Please note the core hours for this role are EST.

In This Role, You Will

• Own and manage the CEO’s calendar, communications, and priorities with speed, precision, and discretion
• Schedule and coordinate meetings with internal and external stakeholders across time zones, including investors, team members, and candidates
• Draft, edit, and organize documents, slide decks, and email correspondence on behalf of the CEO
• Support the preparation and logistics for board meetings, company all-hands, and other high-impact moments
• Plan and execute key events such as leadership offsites, executive sessions, team gatherings, and external engagements
• Act as a liaison between the CEO and internal/external stakeholders, fostering strong relationships
• Track follow-ups and action items across the leadership team to keep priorities moving
• Stay ahead of changing priorities, adapting quickly in our fast-moving environment

Your Background Looks Something Like

• 5+ years supporting a founder, CEO, or senior executive in a fast-paced tech startup
• Highly organized and efficient, with a knack for bringing order to chaos
• Excellent written and verbal communication skills
• Proactive, anticipating needs before they arise
• Strong multitasking ability, remaining composed under pressure
• Comfortable with tools like Google Workspace, Slack, Notion, and Zoom

What You'll Love About Motion

• Competitive compensation, equity, 20 days PTO, healthcare benefits, and a work-from-home stipend
• Fully remote team with retreats, including a recent week at Lake Muskoka
• Opportunity to make a major impact early on in our product-market fit journey
• Ambitious, capable team with low egos
• Serving leading brands and agencies in D2C e-commerce
• Building a category-defining company in the “creative-tech” space
• Deep industry understanding and clear vision for success
• Join us on this exciting ride!

Motion thrived in 2023, and 2024 is set to be a defining year. With fresh funding and strong client signals, along with a founding team with successful exits, this role offers a unique opportunity to help build a pioneering company in the creative-tech industry.