Executive Assistant

Catalyst Brands; New York (NY); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k) with Company match

Associate discount

Job summary

Catalyst Brands is seeking an Executive Assistant, Marketing to support the SVP Lifestyle Integrated Marketing & Partnerships, VP Communication Experiential & Philanthropy, and VP Corporate Media. You will manage calendars, coordinate travel, prepare reports, and assist with events, maintaining discretion and handling multiple priorities.

The ideal candidate has at least five years as an executive assistant, excellent communication, strong organizational skills, and proficiency with Microsoft

Qualifications

• 5 years experience as a corporate executive assistant or in a support role; previous experience working retail or for a consumer products company preferred.
• Demonstrates excellent judgment and strong awareness of ramifications when speaking to highly visible partners and vendors internally and externally. Strong-diplomatic skills.
• Excellent writing and composition skills; shows an ability to influence multiple audiences through their written communication.
• Accuracy, strong attention to detail.
• Strong organization skills, multi-tasking high volume work requests and able to re-prioritize on the fly while possessing strong flexibility and adaptability.
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint); experience building presentation decks.

Responsibilities

• Provide administrative support for multiple Executives including, but not limited to, answering calls, travel arrangements, business meal reservations, expense processing, business events, and appointment scheduling.
• Manage calendar, including accepting/rejecting meeting requests, booking local travel, diverting solicitors, managing schedule changes and printing necessary reports and attachments needed for each meeting.
• Organize and execute companywide meetings and other executive functions such as Owners Meetings and conferences.
• Handle sensitive information with a high level of confidentiality.
• Works on various ad-hoc projects.
• Performs related clerical and administrative activities such as calendar management, scheduling meetings, maintaining files, and coordinating events for the Leadership team and their direct reports.
• Serves as the primary partner in managing travel, events, on-site logistics and coordination of meetings for the leadership and supporting teams.
• Manages Expense reporting (via iExpense) with high attention to detail, urgency and flawless execution.
• Initiates and responds to email and telephone inquiries to resolve matters not requiring specific action of the manager.

Skills

Diplomatic skills

Writing skills

Organizational skills

Multi-tasking

Communication

Tools

Microsoft Office

Job description

Overview

The Executive Assistant, Marketing, will support the following Executives at Catalyst Brands, SVP Lifestyle Ingerated Marketing & Partnerships, VP Communication Experiential & Philanthropy and VP Corporate Media with calendar management, meeting preparation, assistance with reporting, travel and more as required. A successful candidate is highly detail-oriented, proactive, understands confidentiality and able to manage multiple priorities at once. This role requires a high level of judgment and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.

Responsibilities

• Provide administrative support for multiple Executives including, but not limited to, answering calls, travel arrangements, business meal reservations, expense processing, business events, and appointment scheduling.
• Manage calendar, including accepting/rejecting meeting requests, booking local travel, diverting solicitors, managing schedule changes and printing necessary reports and attachments needed for each meeting.
• Organize and execute companywide meetings and other executive functions such as Owners Meetings and conferences.
• Handle sensitive information with a high level of confidentiality.
• Works on various ad-hoc projects.
• Performs related clerical and administrative activities such as calendar management, scheduling meetings, maintaining files, and coordinating events for the Leadership team and their direct reports.
• Serves as the primary partner in managing travel, events, on-site logistics and coordination of meetings for the leadership and supporting teams.
• Manages Expense reporting (via iExpense) with high attention to detail, urgency and flawless execution.
• Initiates and responds to email and telephone inquiries to resolve matters not requiring specific action of the manager.

Qualifications

• 5 years experience as a corporate executive assistant or in a support role; previous experience working retail or for a consumer products company preferred.
• Demonstrates excellent judgment and strong awareness of ramifications when speaking to highly visible partners and vendors internally and externally. Strong-diplomatic skills.
• Excellent writing and composition skills; shows an ability to influence multiple audiences through their written communication.
• Accuracy, strong attention to detail.
• Strong organization skills, multi-tasking high volume work requests and able to re-prioritize on the fly while possessing strong flexibility and adaptability.
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint); experience building presentation decks.

What You Get:

If eligible, we offer a competitive benefits package including medical/dental/vision, term life insurance, paid vacation/holidays*, and 401(k) with Company match. All associates are eligible for an associate discount on Catalyst Brands merchandise. For paid holidays, associates who are eligible for paid vacation (MTO) are also eligible for eight paid holidays during the calendar year. All store hourly associates scheduled to work on a designated holiday will receive additional compensation. *For paid vacation days, as well as eligibility requirements for other benefits, please visit www.catalystbrandsbenefits.com

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Pay Range

USD $28.80 - USD $33.15 /Hr.