Executive Assistant & Retail Marketing Coordinator

Lovisa Pty Ltd; Los Angeles (CA); On-site; USD 40,000 - 80,000; Full time

Benefits offered by this job

Healthcare Benefits

Retirement Plans

Professional Development Opportunities

Job summary

An established industry player is looking for a dynamic professional to fill a dual role as an Executive Assistant and Retail Marketing Coordinator. This exciting position involves supporting executive leadership while managing critical retail marketing initiatives across the Americas. You'll be responsible for organizing the CEO's schedule, preparing detailed reports, and collaborating with mall marketing teams to maximize visibility. If you thrive in a fast-paced environment and have a passion for retail marketing, this is a fantastic opportunity to make a significant impact in a vibrant and inclusive workplace.

Qualifications

• Excellent organizational skills and strong communication abilities are essential.
• Experience in retail marketing or visual merchandising preferred.

Responsibilities

• Manage CEO's calendar and assist in the development of presentations.
• Collaborate with mall landlords for marketing opportunities.

Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Detail-Oriented

Multitasking

Tools

Microsoft Office Suite

Presentation Software

Job description

Overview

We are seeking a dynamic professional to fill a dual role as Executive Assistant and Retail Marketing Coordinator. This position will support our executive leadership while managing critical retail marketing initiatives across the Americas region.

Responsibilities

Executive Assistant (40%)

• Manage CEO's calendar, including scheduling meetings and coordinating travel arrangements
• Prepare meeting agendas, take detailed notes, and follow up on action items
• Assist in the development of presentations, reports, and handle various administrative tasks
• Support special projects and respond to ad hoc requests as needed

Retail Marketing (60%)

In-store Signage

• Build and maintain relationships with local print vendors to produce seasonal and promotional signage
• Coordinate with US warehouse to manage signage allocations and ensure timely distribution to stores throughout the Americas
• Respond to and facilitate ad hoc signage printing requests

Mall Marketing and Partnerships

• Collaborate with mall landlords to identify and leverage in-mall marketing opportunities, including digital displays and mall events
• Work closely with mall marketing teams to ensure brand consistency and maximize visibility in mall campaigns
• Assist in planning and executing retail activations, with particular focus on new store openings

Qualifications

• Excellent organizational and time management skills
• Strong communication abilities, both written and verbal
• Experience in retail marketing or visual merchandising preferred
• Proficiency with Microsoft Office suite and presentation software
• Detail-oriented with ability to multitask and prioritize competing demands
• Self-motivated with a proactive approach to problem-solving

Additional Information

This position requires occasional travel to retail locations and flexibility to support retail initiatives during peak seasons.

Salary range and benefits information available upon request. We offer competitive compensation, healthcare benefits, retirement plans, and professional development opportunities.

Equal Opportunity Employer: We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.