Executive Assistant

Vicar Operating, Inc. dba VCA; New York (NY); Híbrido; USD 36.000 - 59.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Insurance

401(k) with company match

Paid Time Off & Holidays

Descripción de la vacante

Antech Diagnostics, Inc. is seeking an accomplished Executive Assistant to provide high-level administrative support to our executive leadership in a hybrid New York City role. You will manage calendars, coordinate complex travel, draft correspondence, and ensure confidential handling of sensitive information.

The position requires strong organization, communication, and cross-team collaboration. The role supports daily operations, prepares reports, and assists with special projects while

Formación

• Bachelor's level? not specified; required: Associate's Degree in Business Administration or related field, plus 5+ years of EA experience.
• Strong organizational and communication skills; ability to handle confidential information.
• Experience coordinating calendars, travel, and executive communications.

Responsabilidades

• Manage complex executive calendars and scheduling priorities.
• Coordinate domestic and international travel itineraries and logistics.
• Prepare and submit expense reports accurately and timely.
• Draft and distribute professional correspondence and meeting materials.
• Attend meetings to capture notes, action items, and follow-up.
• Support leadership meetings and company events; handle confidential information with discretion.

Conocimientos

Calendar management

Executive communication

Travel coordination

Confidentiality

Relationship management

Microsoft 365

Educación

Associate's Degree in Business Administration

Herramientas

Microsoft 365

Descripción del empleo

We understand that the world we want tomorrow starts with how we do business today, and that’s why we’re inspired to make A Better World for Pets. Antech is comprised of a diverse team of individuals who are committed to each other’s growth and development. Our culture is centered on our guiding philosophy, The Five Principles: Quality, Responsibility, Mutuality, Efficiency and Freedom. Today Antech is driving the future of pet health as part of Mars Science & Diagnostics, a family-owned company focused on veterinary care. Current Associates will need to apply through the internal career site. Please log into Workday and click on Menu or View All Apps, select the Jobs Hub app, then click the magnifying glass to Browse Jobs. The Target Pay Range for this position is $34.00 - $43.00/hour. At Antech, pay decisions are determined using factors such as relevant job-related skills, experience, education, training and budget. JOB OVERVIEW The Executive Assistant provides high-level administrative and operational support to executive leadership. This role requires exceptional organizational, communication, and relationship-management skills, along with the ability to anticipate needs, manage competing priorities, and maintain strict confidentiality. The successful candidate will serve as a trusted partner to executives while collaborating effectively with internal teams and external stakeholders. KEY RESPONSIBILITIES Manage complex executive calendars, scheduling priorities, and time-sensitive commitments. Partner closely with executives to prioritize competing demands, manage critical communications, and support daily business operations. Coordinate and manage domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics. Prepare and submit executive expense reports accurately and in a timely manner. Draft, edit, proofread, and distribute professional correspondence, reports, presentations, and other business communications. Attend meetings as needed to capture, organize, and distribute meeting notes, action items, and follow-up communications. Coordinate logistics for leadership meetings, off-site events, and company functions. Support the administrative and operational needs of executive leadership teams. Handle confidential, sensitive, and proprietary information with the highest level of discretion. Serve as a liaison between executives and internal and external stakeholders, fostering strong professional relationships. Assist with special projects and process improvement initiatives as assigned. Availability outside standard business hours may occasionally be required to support executive and business needs. KNOWLEDGE, SKILLS & ABILITIES Exceptional organizational, interpersonal, written, and verbal communication skills. Ability to manage multiple complex tasks simultaneously while maintaining attention to detail and meeting deadlines. Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information. Strong relationship-building skills with the ability to work effectively with executives, clients, vendors, and other stakeholders. Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and other business collaboration tools. Strong problem-solving skills with the ability to anticipate needs and proactively address challenges. Ability to work independently while also collaborating effectively across teams and departments. Strong professional presence and customer-service orientation. EDUCATION & EXPERIENCE: Associate's Degree in Business Administration or a related field preferred; equivalent professional experience will be considered. Minimum of 5 years of Executive Assistant experience supporting senior leaders or executive-level management. Demonstrated experience supporting multiple executives and managing competing priorities in a fast-paced environment. Experience coordinating meetings, travel, events, and executive communications. WORK ARRANGEMENT: This is a hybrid role based in the New York City office. The successful candidate is expected to work onsite 2-3 days per week and maintain flexibility to adjust their schedule and in-office presence as needed to support executive, business, and operational requirements. Occasional travel of up to 25% may be required to support business activities, leadership meetings, and company events. WORKING CONDITIONS The majority of the work will take place in a typical office environment. Temperature extremes will be minimal to nonexistent. The noise level in the work environment is usually moderate. The employee is regularly required to apply manual dexterity, including hand/wrist flexibility, for computer work. The employee frequently is required to sit for extended periods of time, stand, walk, and reach with hands and arms. The employee is frequently required to hear and speak in order to use the telephone, make presentations and communicate with people in an office environment. The employee must occasionally lift and/or move up to 15 pounds. About Antech Antech is a leader in veterinary diagnostics, driven by our passion for innovation that delivers better animal health outcomes. Our products and services span 90+ reference laboratories around the globe; in-house diagnostic laboratory instruments and consumables, including rapid assay diagnostic products and digital cytology services; local and cloud-based data services; practice information management software and related software and support; veterinary imaging and technology; veterinary professional education and training; and board-certified specialist support services. Benefits Antech offers an industry competitive benefits package and continues to invest in and evolve benefits programs that meet the health, wellness and financial needs of our associates. Benefits eligiblity is based on employment status. Paid Time Off & Holidays Medical, Dental, Vision (Multiple Plans Available) Basic Life (Company Paid) & Supplemental Life Short and Long Term Disability (Company Paid) Flexible Spending Accounts/Health Savings Accounts Paid Parental Leave 401(k) with company match Tuition/Continuing Education Reimbursement Life Assistance Program Pet Care Discounts Commitment to Equal Employer Opportunities We are proud to be an Equal Opportunity Employer. For a complete EEO statement, please see our Career page at Antech Careers. Note to Search Firms/Agencies Antech Diagnostics, Inc. and its subsidiaries and affiliates (Antech) do not compensate search firms for unsolicited assistance unless they have a written search agreement with Antech and the requisition is position-specific. Any resumes, curriculum vitae, and other unsolicited assistance from search firms that do not have a written search agreement or position-specific requisition submitted to any Associate of Antech will be deemed the sole property of Antech and no fee will be paid in the event the candidate is hired by Antech. For over 30 years, Antech Diagnostics has been the hallmark of the veterinary industry providing the highest level of service, accurate results, and state-of-the-art technology. At the heart of Antech is our love for pets. Join our team of experts committed to providing the very best in diagnostic services.