Executive Assistant

Guggenheim Partners; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Guggenheim Securities in New York is seeking an Executive Assistant to support the Fixed Income team and senior executives. You will manage calendars, arrange meetings, and coordinate travel while handling expense reports and communications with clients and staff.

The role requires strong judgment, professional communication, and the ability to manage multiple tasks in a fast-paced environment. Four days in the office, one day remote, with reporting to the Managing Director – Admin Management.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 5+ years executive assistant experience, preferably in financial services.

Responsibilities

• Manage complex calendars across time zones and coordinate meetings.
• Arrange domestic and international travel.
• Process expense reports via WorkDay.
• Answer multi-line phone coverage and relay information promptly.
• Organize materials for calls, meetings, and travel.
• Liaise with clients’ administrative staff as needed.
• Monitor emails for professionals and assist as requested.
• Perform other duties as assigned.

Skills

Time management

Interpersonal skills

Communication skills

Organizational skills

Multitasking

Self-starter

Customer service

Education

Bachelor’s degree or equivalent experience

5+ years executive assistant experience in financial services

Tools

WorkDay

Deal Cloud

Microsoft Office Suite

Job description

Job Description: Position Summary

Guggenheim is seeking a proactive Executive Assistant to support its Fixed Income team. This person will support executives in all administrative functions. The ideal candidate must be reliable, exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, have the ability to handle numerous projects, and must handle a heavy work flow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment. This position gives the opportunity to learn different industries within Investment Banking. The Executive Assistant role is in New York and is four days in the office and one day remote. This position reports to the Managing Director – Admin Management.

Essential Job Functions

• Manage complex calendars in different time zones


• Arrange meetings and appointments with clients and other counterparties


• Arrange domestic and international business travel


• Process expense reports via WorkDay


• Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly.


• Proactively organize materials for calls, meetings, and travel


• Liaise with administrative staff of clients as necessary


• Monitor emails for professionals, as requested


• Perform other related duties as assigned or requested by professionals they support

Preferred Qualifications

• Proficiency in Microsoft Office Suite


• Knowledge of WorkDay but will train


• Familiar with Deal Cloud but will train


• Strong time management skills and ability to manage multiple tasks for many professionals


• Strong interpersonal and communication skills


• Strong organizational skills


• Ability to exercise judgment including prioritizing issues and tasks


• Detail-oriented and able to multi-task in a fast-paced environment


• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success


• Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them

Basic Qualifications

• Bachelor’s degree or equivalent experience


• Minimum of 5 plus years executive assistant experience, preferably in financial services

Salary

Annual base salary between $90,000 - $110,000. The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

About Us

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm.

Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research.

Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm.

We offer services in Advisory, Financing, Sales and Trading, and Research.

Discover what it is like to work with us through the stories of our colleagues.

We are headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, Houston, and in London, UK.