Executive Assistant

Dirac, Inc.; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Generous PTO

Stock options

Commuter benefits

Relocation assistance

Job summary

Dirac, Inc. in New York City is seeking an Operations/Executive Assistant who will be the right hand to the CEO. You’ll own the calendar, coordinate travel, and ensure smooth day-to-day operations for a fast-growing venture-backed startup.

You’ll manage confidential matters, support fundraising and hiring discussions, plan events and office logistics in the Empire State Building, and help shape the company's culture as it scales.

Qualifications

• 3+ years supporting executives or running an office.
• Ability to manage calendars across time zones and coordinate travel.
• Excellent written and verbal communication; discretion with confidential info.

Responsibilities

• Run the CEO’s calendar, inbox, and meeting prep.
• Plan complex travel for customer visits, trade shows, and international trips.
• Prepare briefing docs, agendas, and follow-ups so nothing drops between meetings.
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters.
• Run our office in the Empire State Building: vendors, supplies, and facilities.
• Shape meals, snacks, and the daily feel of the space.
• Plan team events and offsites.
• Support expense tracking, vendor invoices, and simple business operations.

Skills

Executive support

Calendar management

Travel planning

Discretion

Writing & communication

Google Workspace

Slack

Facilities coordination

Tools

Google Workspace

Slack

Job description

About the Company

Dirac is building the creative suite for manufacturing engineering. Manufacturing engineering has been underserved by fractured tooling. The work of defining how a product gets built is spread across process plans, MBOMs, routings, work instructions, spreadsheets, PLM configurations, ERP tables, and internal tools. Each artifact represents only part of the process, forcing engineers to rebuild context whenever a design changes.

BuildOS brings these workflows together in one environment. Manufacturing engineers author, version, review, and distribute the Build—the canonical definition of how a product is produced.

About The Company

Dirac is building the creative suite for manufacturing engineering. Manufacturing engineering has been underserved by fractured tooling. The work of defining how a product gets built is spread across process plans, MBOMs, routings, work instructions, spreadsheets, PLM configurations, ERP tables, and internal tools. Each artifact represents only part of the process, forcing engineers to rebuild context whenever a design changes.

BuildOS brings these workflows together in one environment. Manufacturing engineers author, version, review, and distribute the Build—the canonical definition of how a product is produced. Figma owns the design file, GitHub owns the repo, Dirac owns the Build. We’re a small team that values autonomy, quality, feedback, and a bias toward action.

About The Role

You’ll be the person who makes Dirac run. You’ll work side by side with our executive team and own the office, so our engineers, sellers, and executives can spend every hour on customers and product. This is our first dedicated operations hire outside the leadership team, which means real ownership from day one, not a narrow task list. You’ll have a front-row seat to how a venture-backed company scales, and the scope grows as fast as you do. Dirac’s leadership runs like a well-oiled machine, the office is a place people love coming to, travel and events just happen, and nobody on the team ever wonders who to ask.

Why you’ll love this role

• You’ll be in the room. You’ll work directly with the people making the big calls and see up close how a company gets built.
• Your work shows up everywhere. At 30 people, every system you set up shapes how the whole company runs.
• Room to grow. As Dirac scales, so does this role, with real opportunities to take on more of operations, events, and culture.
• The mission is tangible. Our customers build aircraft, defense systems, and data center infrastructure, and you’ll help the team that makes that faster.
• The address. You’ll run our office in the Empire State Building.

What you’ll own

• Run the CEO’s calendar, inbox, and meeting prep so every hour goes to what matters most
• Plan complex travel for customer visits, trade shows, and international trips
• Prepare briefing docs, agendas, and follow-ups so nothing drops between meetings
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters
• Run our office in the Empire State Building: vendors, supplies, and facilities
• Shape meals, snacks, and the daily feel of the space
• Plan team events and offsites
• Support expense tracking, vendor invoices, and simple business operations

What you’ll bring

• 3 or more years supporting executives or running an office, ideally at a startup, VC fund, or fast-paced professional services firm
• Confident calendar and travel management across time zones
• A habit of anticipating what’s needed before anyone asks
• Clear, warm, concise writing; you’ll represent the CEO in every email you send
• Fluency in Google Workspace and Slack, and the instinct to pick up new tools quickly
• Proven discretion with confidential information

Nice to have

• Experience planning trade shows, offsites, or events for 30 or more people
• Experience using AI tools to automate scheduling, notes, or admin work
• Curiosity about manufacturing, hardware, or deep tech

Compensation Package

Base: $90K – $110K + Equity

Benefits

Health, Dental, Vision Insurance: Comprehensive coverage to ensure you and your family stay healthy.

Generous Paid Time Off: Enjoy unlimited, high-trust PTO and sick leave.

Commuter Benefits: Save on transportation costs with our commuter benefits program.

Relocation Assistance: We offer financial and logistical support to help you transition to NYC with ease.

Eligibility

Employment is restricted to U.S. Persons as defined by ITAR (22 CFR §120.15).

Equal Opportunity Employer

Dirac is an Equal Opportunity Employer. Employment decisions are based on merit, competence, and qualifications and are not influenced by race, color, religion, gender, national origin or ethnicity, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.

New York Pay Range

$90,000—$110,000 USD

Equal Opportunity Employer

Dirac is an Equal Opportunity Employer; employment with Diracis governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Eligibility

Employment is restricted to U.S. Persons as defined by ITAR (22 CFR § 120.62)

Benefits:

• Health, Dental, Vision Insurance: Comprehensive coverage to ensure you and your family stay healthy.
• Generous Paid Time Off: Enjoy flexible, high-trust PTO and sick leave.
• Stock Options: Participate in our success with a generous stock option plan.
• Commuter Benefits (NYC): Save on transportation costs with our commuter benefits program.