Executive Assistant

Dirac; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Unlimited PTO

Relocation Assistance

Stock Options

Commuter Benefits

Job summary

Dirac in New York City is seeking an experienced operations professional to own the office and support the executive team. You’ll manage the CEO’s calendar, travel, and sensitive communications, ensuring the business runs smoothly so customers and product teams can focus on core work.

You’ll oversee the Empire State Building office, coordinate vendors, events, and onsite experiences, and contribute to culture as the company scales.

Qualifications

• 3+ years supporting executives or running an office, ideally in startups or VC.
• Strong calendar and travel management across time zones.
• Discretion with confidential information and professional writing.
• Ability to anticipate needs and manage the CEO's communications.

Responsibilities

• Run the CEO’s calendar, inbox, and meeting prep so every hour goes to what matters most
• Plan complex travel for customer visits, trade shows, and international trips
• Prepare briefing docs, agendas, and follow-ups so nothing drops between meetings
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters
• Run our office in the Empire State Building: vendors, supplies, and facilities
• Shape meals, snacks, and the daily feel of the space
• Plan team events and offsites
• Support expense tracking, vendor invoices, and simple business operations

Skills

Executive support

Calendar management

Travel management

Discretion

Written communication

Job description

Dirac is building the creative suite for manufacturing engineering. Manufacturing engineering has been underserved by fractured tooling. The work of defining how a product gets built is spread across process plans, MBOMs, routings, work instructions, spreadsheets, PLM configurations, ERP tables, and internal tools. Each artifact represents only part of the process, forcing engineers to rebuild context whenever a design changes.

BuildOS brings these workflows together in one environment. Manufacturing engineers author, version, review, and distribute the Build—the canonical definition of how a product is produced.

About The Company

Dirac is building the creative suite for manufacturing engineering. Manufacturing engineering has been underserved by fractured tooling. The work of defining how a product gets built is spread across process plans, MBOMs, routings, work instructions, spreadsheets, PLM configurations, ERP tables, and internal tools. Each artifact represents only part of the process, forcing engineers to rebuild context whenever a design changes.

BuildOS brings these workflows together in one environment. Manufacturing engineers author, version, review, and distribute the Build—the canonical definition of how a product is produced. Figma owns the design file, GitHub owns the repo, Dirac owns the Build. We’re a small team that values autonomy, quality, feedback, and a bias toward action.

About The Role

You’ll be the person who makes Dirac run. You’ll work side by side with our executive team and own the office, so our engineers, sellers, and executives can spend every hour on customers and product. This is our first dedicated operations hire outside the leadership team, which means real ownership from day one, not a narrow task list. You’ll have a front‑row seat to how a venture‑backed company scales, and the scope grows as fast as you do. Dirac’s leadership runs like a well‑oiled machine, the office is a place people love coming to, travel and events just happen, and nobody on the team ever wonders who to ask.

Why you’ll love this role

• You’ll be in the room. You’ll work directly with the people making the big calls and see up close how a company gets built.
• Your work shows up everywhere. At 30 people, every system you set up shapes how the whole company runs.
• Room to grow. As Dirac scales, so does this role, with real opportunities to take on more of operations, events, and culture.
• The mission is tangible. Our customers build aircraft, defense systems, and data center infrastructure, and you’ll help the team that makes that faster.
• The address. You’ll run our office in the Empire State Building.

What you’ll own

• Run the CEO’s calendar, inbox, and meeting prep so every hour goes to what matters most
• Plan complex travel for customer visits, trade shows, and international trips
• Prepare briefing docs, agendas, and follow‑ups so nothing drops between meetings
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters
• Run our office in the Empire State Building: vendors, supplies, and facilities
• Shape meals, snacks, and the daily feel of the space
• Plan team events and offsites
• Support expense tracking, vendor invoices, and simple business operations

What you’ll bring

• 3 or more years supporting executives or running an office, ideally at a startup, VC fund, or fast‑paced professional services firm
• Confident calendar and travel management across time zones
• A habit of anticipating what’s needed before anyone asks
• Clear, warm, concise writing; you’ll represent the CEO in every email you send
• Fluency in Google Workspace and Slack, and the instinct to pick up new tools quickly
• Proven discretion with confidential information

Nice to have

• Experience planning trade shows, offsites, or events for 30 or more people
• Experience using AI tools to automate scheduling, notes, or admin work
• Curiosity about manufacturing, hardware, or deep tech

Compensation Package

Base: $90K – $110K + Equity

• Health, Dental, Vision Insurance: Comprehensive coverage to ensure you and your family stay healthy.
• Generous Paid Time Off: Enjoy unlimited, high-trust PTO and sick leave.
• Commuter Benefits: Save on transportation costs with our commuter benefits program.
• Relocation Assistance: We offer financial and logistical support to help you transition to NYC with ease.

Employment is restricted to U.S. Persons as defined by ITAR (22 CFR §120.15).

Equal Opportunity Employer

Dirac is an Equal Opportunity Employer. Employment decisions are based on merit, competence, and qualifications and are not influenced by race, color, religion, gender, national origin or ethnicity, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.

New York Pay Range

$90,000 - $110,000 USD

Equal Opportunity Employer

Dirac is an Equal Opportunity Employer; employment with Diracis governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Employment is restricted toU.S. Persons as defined by ITAR (22 CFR § 120.62)

• Health, Dental, Vision Insurance: Comprehensive coverage to ensure you and your family stay healthy.
• Generous Paid Time Off: Enjoy flexible, high-trust PTO and sick leave.
• Stock Options: Participate in our success with a generous stock option plan.
• Commuter Benefits (NYC): Save on transportation costs with our commuter benefits program.