Executive Assistant

diracinc; New York (NY); In loco; USD 90.000 - 110.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health, Dental, Vision Insurance

Unlimited PTO & sick leave

Commuter Benefits

Relocation Assistance

Descrizione del lavoro

Dirac in New York City is seeking an experienced Office & Executive Assistant to support the CEO and run the office operations as the first dedicated operations hire outside the leadership team. You’ll own calendars, travel, briefing docs, and vendor relationships, plan events and offsites, and shape the daily feel of the space in the Empire State Building.

This is a high-ownership, high-trust role at a venture-backed startup, offering exposure to fundraising, hiring, and strategic initiatives

Competenze

• 3+ years supporting executives or running an office, ideally at a startup or fast-paced professional services firm.
• Excellent calendar and travel management across multiple time zones.
• Discretion with confidential information and professional communication.

Mansioni

• Run the CEO’s calendar, inbox, and meeting prep to ensure focus on priorities.
• Plan complex travel for customer meetings, trade shows, and international trips.
• Prepare briefing docs, agendas, and follow-ups to keep meetings productive.
• Be a trusted partner on confidential work including fundraising, hiring, and board matters.
• Run the office operations: vendors, supplies, facilities, and office culture.

Conoscenze

Executive calendar management

Travel planning across time zones

Clear, warm writing

Google Workspace & Slack proficiency

Strumenti

Google Workspace

Slack

Descrizione del lavoro

About the Company

Dirac is building the creative suite for manufacturing engineering. Manufacturing engineering has been underserved by fractured tooling. The work of defining how a product gets built is spread across process plans, MBOMs, routings, work instructions, spreadsheets, PLM configurations, ERP tables, and internal tools. Each artifact represents only part of the process, forcing engineers to rebuild context whenever a design changes.

BuildOS brings these workflows together in one environment. Manufacturing engineers author, version, review, and distribute the Build-the canonical definition of how a product is produced.

About The Company

Dirac is building the creative suite for manufacturing engineering. Manufacturing engineering has been underserved by fractured tooling. The work of defining how a product gets built is spread across process plans, MBOMs, routings, work instructions, spreadsheets, PLM configurations, ERP tables, and internal tools. Each artifact represents only part of the process, forcing engineers to rebuild context whenever a design changes.

BuildOS brings these workflows together in one environment. Manufacturing engineers author, version, review, and distribute the Build-the canonical definition of how a product is produced. Figma owns the design file, GitHub owns the repo, Dirac owns the Build. We’re a small team that values autonomy, quality, feedback, and a bias toward action.

About The Role

You’ll be the person who makes Dirac run. You’ll work side by side with our executive team and own the office, so our engineers, sellers, and executives can spend every hour on customers and product. This is our first dedicated operations hire outside the leadership team, which means real ownership from day one, not a narrow task list. You’ll have a front-row seat to how a venture-backed company scales, and the scope grows as fast as you do. Dirac’s leadership runs like a well-oiled machine, the office is a place people love coming to, travel and events just happen, and nobody on the team ever wonders who to ask.

Why you’ll love this role

You’ll be in the room. You’ll work directly with the people making the big calls and see up close how a company gets built.

Your work shows up everywhere. At 30 people, every system you set up shapes how the whole company runs.

Room to grow. As Dirac scales, so does this role, with real opportunities to take on more of operations, events, and culture.

The mission is tangible. Our customers build aircraft, defense systems, and data center infrastructure, and you’ll help the team that makes that faster.

The address. You’ll run our office in the Empire State Building.

What you’ll own

• Run the CEO’s calendar, inbox, and meeting prep so every hour goes to what matters most
• Plan complex travel for customer visits, trade shows, and international trips
• Prepare briefing docs, agendas, and follow‑ups so nothing drops between meetings
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters
• Run our office in the Empire State Building: vendors, supplies, and facilities
• Shape meals, snacks, and the daily feel of the space
• Plan team events and offsites
• Support expense tracking, vendors invoices and simple business operations

What you’ll bring

• 3 or more years supporting executives or running an office, ideally at a startup, VC fund, or fast‑paced professional services firm
• Confident calendar and travel management across time zones
• A habit of anticipating what’s needed before anyone asks
• Clear, warm, concise writing; you’ll represent the CEO in every email you send
• Fluency in Google Workspace and Slack, and the instinct to pick up new tools quickly
• Proven discretion with confidential information

Nice to have

• Experience planning trade shows, offsites, or events for 30 or more people
• Experience using AI tools to automate scheduling, notes, or admin work
• Curiosity about manufacturing, hardware, or deep tech

Compensation Package

Base: $90K - $110K + Equity

Benefits

• Health, Dental, Vision Insurance: Comprehensive coverage to ensure you and your family stay healthy.
• Generous Paid Time Off: Enjoy unlimited, high‑trust PTO and sick leave.
• Commuter Benefits: Save on transportation costs with our commuter benefits program.
• Relocation Assistance: We offer financial and logistical support to help you transition to NYC with ease.

Eligibility

Employment is restricted to U.S. Persons as defined by ITAR (22 CFR §120.15).

Equal Opportunity Employer

Dirac is an Equal Opportunity Employer. Employment decisions are based on merit, competence, and qualifications and are not influenced by race, color, religion, gender, national origin or ethnicity, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.

New York Pay Range

$90,000 - $110,000 USD

Equal Opportunity Employer

Dirac is an Equal Opportunity Employer; employment with Dirac i