Executive Assistant

Career Legal; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Career Legal in New York seeks an experienced Executive Assistant to provide dedicated 1:1 support to the Managing Partner and firm owner. The role requires anticipation of needs, discreet handling of sensitive information, and impeccable organization in a fast-paced, boutique legal environment.

You will manage complex calendars, coordinate domestic and international travel, prepare confidential materials, and liaise professionally with clients, attorneys, and senior stakeholders.

Qualifications

• Proven experience providing dedicated 1:1 support to a CEO, Founder, Managing Partner or C-suite executive.
• Strong gatekeeping experience managing access, communications and priorities.
• Stable employment history with long-term executive relationships.
• Exceptional organisational and communication skills.
• Highly discreet, proactive and confident working independently.

Responsibilities

• Act as the Managing Partner’s trusted gatekeeper, managing access, screening communications and prioritising requests.
• Proactively manage complex calendars, meetings, appointments and changing priorities.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Prepare confidential correspondence, documents, presentations and meeting materials.
• Provide high-level executive and personal assistance, including appointments, reservations and special projects.
• Liaise with clients, attorneys, vendors and senior stakeholders professionally and discreetly.
• Support daily office operations, anticipate needs and resolve issues proactively.

Skills

Gatekeeping

Calendar management

Discretion

Independent working

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Office

Outlook

Executive scheduling tools

Job description

Executive Assistant to Managing Partner / Firm Owner

Location: Mid-Town Manhattan

Industry: Legal / Professional Services

About the Opportunity

We are seeking an exceptional, highly experienced Executive Assistant to provide dedicated, one-on-one support to the Owner and Managing Partner of a boutique New York law firm.

This is a high-trust, high-responsibility position supporting a successful, fast-paced executive who maintains exceptionally high standards and requires an assistant capable of anticipating needs, managing competing priorities and operating with complete discretion.

The ideal candidate will have a proven track record of supporting a CEO, Founder, Managing Partner or other C-suite executive in a dedicated capacity. They will be a confident gatekeeper, an exceptional organiser and a proactive problem-solver who can manage the executive's professional commitments with minimal supervision.

Working within a close-knit team of approximately 10 people, this individual must be equally comfortable managing complex executive priorities and handling the practical day-to-day details that keep a small business running smoothly.

Key Responsibilities

• Act as the Managing Partner’s trusted gatekeeper, managing access, screening communications and prioritising requests.
• Proactively manage complex calendars, meetings, appointments and changing priorities.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Prepare confidential correspondence, documents, presentations and meeting materials.
• Provide high-level executive and personal assistance, including appointments, reservations and special projects.
• Liaise with clients, attorneys, vendors and senior stakeholders professionally and discreetly.
• Support daily office operations, anticipate needs and resolve issues proactively.

Candidate Requirements

• Proven experience providing dedicated 1:1 support to a CEO, Founder, Managing Partner or C-suite executive.
• Strong gatekeeping experience, including managing executive access, communications and priorities.
• Stable employment history with a track record of long-term executive relationships.
• Exceptional organisational and communication skills.
• Highly discreet, proactive and confident working independently.
• Comfortable supporting a demanding executive in a fast-paced environment.
• Proficient in Microsoft Office, Outlook and executive scheduling tools.
• Bachelor's Degree

Why This Opportunity?

This is an opportunity to become an integral part of a boutique law firm, working directly with its owner in a highly visible and trusted capacity. Unlike traditional corporate EA positions supporting multiple executives, this role offers the opportunity to develop a close working relationship with one principal, take genuine ownership of executive priorities and make a meaningful impact on the firm's day-to-day effectiveness. We are seeking someone who views executive assistance as a long-term profession and takes pride in delivering an exceptional standard of support.