Executive Assistant

Premier Talent Partners; New York (NY); On-site; Full time

Job summary

A leading recruitment firm is seeking an Executive Assistant to support executives and manage office operations. The role involves scheduling, travel arrangements, and maintaining communication flow. Ideal candidates will have strong organizational skills and MS Office proficiency. This full-time position is 100% onsite in New York, offering competitive hourly pay.

Qualifications

• Experience as an Executive Assistant or similar role.
• Excellent MS Office knowledge.
• Discretion and confidentiality.

Responsibilities

• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare reports.

Skills

Organizational Skills

Time Management

Communication

Education

High School degree

Tools

MS Office

Job description

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• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
  
  

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
  
  

Qualifications

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Discretion and confidentiality
• Excellent verbal and written communications skills
• High School degree
  
  

Job Highlights

• 100% Onsite M-F 9 am - 6 pm
• Proficiency with Microsoft Office tools (PowerPoint, Word, Excel, Outlook)
• Experience with travel planning (international and domestic)
• Experience with heavy calendar management and meeting coordination (internal and external)
  
  

Compensation

• $41.67 - $51.67 /hour Pay Rate
  
  

To be considered for our current job openings, we kindly ask that you complete your registration by clicking the “apply” button.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and payrolling services, and we are dedicated to promoting equitable hiring practices on a national scale.

• Please note that compensation for the specific role will be determined based on your unique skills and experience. If you have an interest in exploring other positions similar to this one, please be aware that compensation rates and benefits packages may vary accordingly.
• We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
• It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.
  
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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