Litigation Executive Assistant

City Staffing; New York (NY); On-site; Full time

Job summary

City Staffing is seeking a Recruiting Coordinator to support a top national law firm in New York. This full-time position requires a Bachelor's degree and extensive litigation experience. Responsibilities include preparing legal filings, managing schedules, and supporting attorneys. The role offers a competitive hourly wage with potential for salary upon conversion.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 6+ years of litigation experience required.
• Familiarity with court procedures in New York and New Jersey.
• Licensed Notary preferred.

Responsibilities

• Prepare legal filings and court documents.
• Manage attorney calendars and schedule conferences.
• Input billing information into billing software.

Skills

Organizational skills

Communication skills

Typing skills

Teamwork

Education

Bachelor’s Degree

Tools

Microsoft Office 2007

Billing software

Westlaw

Pacer

LexisNexis

Job description

2 days ago Be among the first 25 applicants

This range is provided by City Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $45.00/hr

Direct message the job poster from City Staffing

Recruiting Coordinator with City Staffing

This is an onsite position in New York, NY.

Start Date: ASAP

Schedule: Monday - Friday | Full - Time

Location: Midtown, NYC

Duration: Temporary to Permanent

Compensation: $40-45/hourly temporary | salaried, plus benefits, upon conversion

Our client, a top national law firm, seeks a Litigation Executive Assistant to join their team! The ideal candidate will have experience working in a high-pressure legal environment, with experience supporting career attorneys.

RESPONSIBILITIES:

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

CANDIDATE PROFILE:

• Bachelor’s Degree required, in a related field.
• Must have 6+ years Litigation experience
• Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
• Prior experience with Pacer, WestLaw, and/or LexisNexis required.
• Familiarity with New York and New Jersey State and Federal court procedures and rules
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills
• Licensed Notary

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

By submitting your resume to City Staffing, you are agreeing to receive text messages about employment opportunities. Reply with STOP to stop receiving messages. Message & Data rates may apply.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Legal, and Project Management

• Industries

  Legal Services, Law Practice, and Courts of Law

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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