Executive Assistant

JustinBradley; New York (NY); On-site; Full time

Job summary

A leading company in payment processing is seeking a high-performing Executive Assistant to support their leadership team. The ideal candidate is proactive, organized, and detail-oriented, thriving in a fast-paced environment. Responsibilities include managing daily operations, coordinating travel, and supporting senior executives. This role offers a competitive salary range and is perfect for someone looking to grow in a dynamic setting.

Benefits

Medical Insurance

Vision Insurance

401(k)

Qualifications

• 3+ years of experience as an Executive Assistant.
• Experience supporting senior-level executives.

Responsibilities

• Provide high-level administrative support including calendar management.
• Organize and schedule meetings across multiple time zones.
• Assist with budget tracking and reporting.

Skills

Organizational Skills

Communication

Attention to Detail

Education

High School Diploma

College Degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Expense Management Systems

Job description

This range is provided by JustinBradley. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48.00/hr - $51.00/hr

JustinBradley’s client, a global leader in payment processing, is seeking a high-performing Executive Assistant to support the leadership team within the Commercial and New Payment Flows organization. This role is ideal for a proactive, organized, and detail-oriented professional who thrives in a fast-paced, high-stakes environment. You’ll work closely with senior executives, including the Head of Product, to manage daily operations and logistics with discretion and efficiency.

Key Responsibilities:

• Provide high-level administrative support including calendar management, travel coordination (domestic/international), expense reporting, and meeting logistics.
• Organize and schedule meetings across multiple time zones, including catering, technology setup, and conference room bookings.
• Take, distribute, and follow up on meeting minutes and action items.
• Maintain department records, org charts, and internal documentation.
• Order office supplies and manage mail, communications, and general team support needs.
• Assist with budget tracking and reporting.
• Serve as liaison between executives and internal/external stakeholders.
• Prepare presentations, reports, and correspondence using Microsoft Office tools.
• Ensure compliance with company policies, especially related to expense and calendar management.

Qualifications:

• High School diploma required; college degree strongly preferred.
• 3+ years of experience as an Executive Assistant or in a high-level administrative role, ideally within a corporate or financial environment.
• Experience supporting senior-level executives; experience supporting multiple stakeholders is a plus.
• Intermediate to advanced proficiency in Microsoft Outlook, Teams, Excel, and expense management systems (e.g., Concur or similar).
• Strong organizational and prioritization skills with excellent attention to detail.
• Clear and professional communication skills, both written and verbal.
• Ability to adapt quickly, manage ambiguity, and perform well under pressure.

JustinBradley is an EO employer - Veterans/Disabled and other protected employees.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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