Executive Assistant

Shinda Management Corporation; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

Shinda Management Corporation is seeking an Executive Assistant to support the Managing Partner in a fast-paced New York office. The role requires meticulous calendar management, email handling, and high-level organization across communications and documentation.

The ideal candidate will be a proactive self-starter with strong writing and interpersonal skills, capable of coordinating meetings, travel, and special projects while maintaining deadlines and follow-ups.

Qualifications

• Detail oriented self starter who can thrive in a fast-paced office.
• Excellent written and verbal communication plus follow-up skills.
• Ability to manage multiple errands and deadlines with discretion.

Responsibilities

• Maintain executive calendar and coordinate meetings and travel.
• Manage emails and correspondence for the Managing Partner.
• Prepare memos, reports, and presentations using MS Office.
• Take meeting minutes and follow up on action items.
• Liaise between SMC, owners, and stakeholders; prepare proposals and contracts.
• Support marketing tasks, website updates, and event coordination.

Skills

Calendar management

Email management

Communication

Multi-tasking

Attention to detail

MS Office Suite

Tools

MS Office

Excel

PowerPoint

Outlook

Teams

Word

Job description

About the Organization For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties.

We care about your concerns and take excellent care of your property. As Owners, we understand that 'good management doesn't cost, it saves'. SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services.

Our Vision: Investing in our people, our properties and our communities to build a lifestyle of prosperity.

Our Mission: We're determined to maintain a thriving culture. We are focused on enhancing team effectiveness. We promote individual and collective growth within the community by redefining affordable housing.

Description

Our firm is seeking an Executive Assistant to maintain organization, manage calendar, emails and correspondence for Managing Partner. The ability to multi-task, while maintaining complex schedules, meeting deadlines and administrative support is desired. This candidate needs to be resourceful, a good problem solver, works well with all type of personalities and has superior organization skills with a key focus on follow up.

Duties include but not limited to:

• Running business errands, maintaining ongoing business virtual files and documents, assisting with creating outgoing correspondence
• Creative and energetic with a tough skin
• Good writer and communicator
• Email management
• Generate/create/respond to memos, emails, reports, spreadsheets and voicemail
• Being the liaison between SMC and CB
• Corresponding with owners, stakeholders and clients
• Proficiency in MS Office with expertise in Excel, Power Point, Outlook, Teams and Word
• Preparing/taking meeting minutes and following up with action items
• Booking travel and accommodations
• Assist with marketing, website maintenance, brochures updating, proposals, RFP, RFQ, contracts
• Creating ads for fundraisers
• Special Projects such as ribbon cuttings, special community events, etc
• Managing Social Media

The ideal candidate for this position is a detailed oriented self starter who can work well in a fast pace demanding office environment with exceptional communication and follow up skills.

Salary Range: 60,000-95,000

Location CB Emmanuel

Full-Time/Part-Time Full-Time

Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.