Compliance Specialist

Shinda Management Corporation; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Shinda Management Corporation is seeking a Compliance Specialist to join our Compliance Department in New York. You will maintain the portfolio in accordance with LIHTC, Section 8, and other program requirements, ensuring fair housing compliance and policy adherence.

You will process certifications, recertifications, leases, and renewals across multiple properties, support marketing and leasing for affordable housing, and manage TRACS and TIC reviews, with travel up to 15%.

Qualifications

• 1-2 years’ minimum experience in LIHTC and/or Section 8 multi-family property management.
• Accredited housing certification preferred: LIHTC and/or Certified Occupancy Specialist.
• Experience with Yardi, One-Site/SitCompli (or other housing software)
• Full knowledge of NYC rent stabilization and HUD Handbook 4350.3, Rev-1 Chg. 4 rules and regulations
• Excellent knowledge of Microsoft Office Suite
• Must demonstrate that “resident satisfaction comes first” through excellent communication, customer service skills and a willingness to “go the extra mile”
• Bilingual Spanish is a plus
• Travel required up to 15%

Responsibilities

• Ensure compliance with program regulatory requirements (e.g. LIHTC, Section 8, Inclusionary Housing, HOME, and other programs), Fair Housing Standards
• Fully process and complete initial certifications, annual recertifications, leases and lease renewals within assigned portfolio - e.g. move-in's, move-out's, transfers.
• Participation in marketing and leasing functions related to all affordable housing programs and applications, including remarketing assessments, interviewing applicants, and processing appeals
• Process tenant rental payments, Housing Assistance Payments (HAP), post HAP Payments, manage Tenant Rental Assistance Certification System (TRACS) and review Tenant Income Certification (TICs). Some sites required processing and reviewing EIV reports/corrections, repayment agreements, and process special claims
• Pre-audit LIHTC/HUD and HOME tenant files for all properties including mixed-blended
• Assist with preparation of site audits
• Assist with the LIHTC portion of the rent ups
• Assist with review of Certified Rent Rolls mid-year and at year end
• Assist with preparation of Annual Owner Certifications
• Tracking and corrections of any and all 8823s
• Prepare of HOME Annual Owner Certifications
• Centralize and maintain LIHTC tenant files for audit ready purposes
• Perform in-house audits as needed
• Prepare reports as needed
• Other duties as assigned

Skills

LIHTC/Section 8 experience

One-Site/SitCompli

Microsoft Office

Communication skills

Bilingual Spanish

Travel up to 15%

Education

LIHTC certification or Certified Occupancy Specialist

Tools

Yardi

Job description

About the Organization

For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties.

We care about your concerns and take excellent care of your property. As Owners, we understand that 'good management doesn't cost, it saves'. SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services.

Our Vision: Investing in our people, our properties and our communities to build a lifestyle of prosperity.

Our Mission: We're determined to maintain a thriving culture. We are focused on enhancing team effectiveness. We promote individual and collective growth within the community by redefining affordable housing.

Description

SMC is seeking a Compliance Specialist to join our compliance department. Under the supervision of the Manger and/or Director of Compliance, this candidate is responsible to maintain the SMC portfolio in accordance with regulatory program and agency requirements, applicable Fair Housing Laws, and the company policy and procedures.

Essential Role and Responsibilities

• Ensure compliance with program regulatory requirements (e.g. LIHTC, Section 8, Inclusionary Housing, HOME, and other programs), Fair Housing Standards
• Fully process and complete initial certifications, annual recertifications, leases and lease renewals within assigned portfolio - e.g. move-in's, move-out's, transfers. Some sites may require recertifications, gross rent change, 50059's etc
• Participation in marketing and leasing functions related to all affordable housing programs and applications, including remarketing assessments, interviewing applicants, and processing appeals
• Process tenant rental payments, Housing Assistance Payments (HAP), post HAP Payments, manage Tenant Rental Assistance Certification System (TRACS) and review Tenant Income Certification (TICs). Some sites required processing and reviewing EIV reports/corrections, repayment agreements, and process special claims
• Pre-audit LIHTC/HUD and HOME tenant files for all properties including mixed-blended
• Assist with preparation of site audits
• Assist with the LIHTC portion of the rent ups
• Assist with review of Certified Rent Rolls mid-year and at year end
• Assist with preparation of Annual Owner Certifications
• Tracking and corrections of any and all 8823s
• Prepare of HOME Annual Owner Certifications
• Centralize and maintain LIHTC tenant files for audit ready purposes
• Perform in-house audits as needed
• Prepare reports as needed
• Other duties as assigned

Job Type: Full-time

Pay: $55,000 - $65,000 per year

Position Requirements

Job Requirements

• 1-2 years’ minimum experience in LIHTC and/or Section 8 multi-family property management
• Accredited housing certification preferred: Low lncome Housing Tax Credit and/or Certified Occupancy Specialist
• Experience with Yardi, One-Site/SitCompli (or other housing software)
• Full knowledge of NYC rent stabilization and HUD Handbook 4350.3, Rev-1 Chg. 4 rules and regulations
• Excellent knowledge of Microsoft Office Suite
• Must demonstrate that “resident satisfaction comes first” through excellent communication, customer service skills and a willingness to “go the extra mile”
• Bilingual Spanish is a plus
• Travel required up to 15%

COVID Vaccination Policy

Shinda Management Corporation requires all newly hired employees are fully vaccinated in an effort to protect the health and safety of our community. New employees must be fully vaccinated by October 1, 2021, and will be required to show proof of vaccination by showing their physical vaccination card or using the Excelsior Pass or other government-sanctioned vaccine app. All vaccine-related information will be kept private under HIPAA regulations by EA and its employees.

If you have a qualifying medical exemption or sincerely held religious belief that prevents them from getting that vaccine, you should request a Reasonable Accommodation Form from the Human Resources department, which will be reviewed by the Human Resource Manager. You may be required to substantiate their request for exemption with the appropriate documentation. You will not be subject to discrimination or retaliation based on their vaccination status.

Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Shinda Management Corporation is an Equal Opportunity Employer.

Benefits

• Comprehensive Medical, Dental, Vision, Life, Disability, Flexible Spending Accounts
• Paid Time Off & Holidays
• 401K
• Incentive Bonus program
• Commuter Benefits
• Employee Assistant Program, Work | Life, and Wellness Program

Who Are We

For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties.

We care about your concerns and take excellent care of your property. As Owners, we understand that “good management doesn’t cost, it saves”. SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services. For more information, please visit shindamanagement.com

Location Shinda Management- Corporate Office

EOE Statement Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Full-Time/Part-Time Full-Time

This position is currently accepting applications.