Executive Assistant

Breakthrough Properties; New York (NY); Hybrid; USD 75,000 - 110,000; Full time

Job summary

Join a dynamic team at an innovative life science real estate investment firm as an Executive Operations Associate. This role is pivotal in managing the day-to-day operations of the New York office, providing essential support to executives, and ensuring smooth office functioning. You will engage in various tasks, from scheduling and travel coordination to maintaining office aesthetics and supplies. If you are a self-starter with strong interpersonal skills and a passion for the life science and real estate sectors, this is an exciting opportunity to contribute to an environment fostering scientific breakthroughs.

Benefits

Medical Insurance

Vision Insurance

401(k)

Paid Maternity Leave

Paid Paternity Leave

Qualifications

• 3+ years of experience in administrative support roles.
• Excellent organizational skills with a keen eye for details.

Responsibilities

• Manage calendars and coordinate executive scheduling.
• Coordinate executive travel arrangements and manage expenses.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Problem Solving

Microsoft Office Suite

Education

Bachelor's Degree

Tools

Standard Office Equipment

Job description

Join to apply for the Executive Assistant role at Breakthrough Properties

2 weeks ago Be among the first 25 applicants

Join to apply for the Executive Assistant role at Breakthrough Properties

Get AI-powered advice on this job and more exclusive features.

Breakthrough Properties is a life science real estate investment company that leverages cross-sector collaboration to deliver environments that foster innovation and scientific breakthroughs. As a joint- venture between Tishman Speyer and Bellco Capital, combining Tishman Speyer’s global real estate platform with Bellco Capital’s deep life science investment expertise, Breakthrough is developing and delivering environments where companies can create life-changing therapies for patients. Breakthrough is led by an experienced management team with a proven track record investing, developing and operating best-in- class life science real estate. At Breakthrough, we seek to be a home for scientific discovery and innovation because we understand what scientists do, how they do it and why they do it.

We are looking for an Executive Operations Associate to join our team to manage the day-to-day operations of our New York regional office. Reporting to the Executive Operations Manager, the Executive Operations Associate is critical to the success of our corporate business operations.

The hired candidate is expected to provide extensive support to our New York based executives and general administrative support onsite and across departments in an ever-changing environment. Standard Executive Operations responsibilities include heavy scheduling, calendar/email correspondence, travel coordination, expense management, executive time-sheet management, among other ad-hoc support items. Office administrative functions include managing office aesthetics, maintaining office and pantry supply purchases, inventory management, meal ordering, office relocation coordination.

The ideal candidate is a self-starter with a positive demeanor, is knowledgeable about and/or interested in the life science and real estate development industries, is willing to learn, and is prepared to take on various responsibilities. To be successful in this role, you must be detail-oriented, great at multitasking and prioritizing, have strong interpersonal skills, and enjoy working with people in a fast-paced environment.

Please note, you must be local and be able to work onsite at our New York office.

Monday, Tuesday, Wednesday, Thursday - onsite in the NYC office

Friday - remote (with flexibility to come onsite as needed)

Responsibilities include but are not limited to the following:

• Approach general office organization and executive support with a positive attitude and a strong sense of urgency
• Manage calendars and coordinate all executive scheduling while prioritizing confidentiality
• Coordinate executive travel arrangements including itinerary creation
• Manage executive administrative needs such as expense reimbursements and time tracking
• Produce meeting agendas, reports and presentations
• Assist with onboarding and offboarding employees
• Manage administrative office needs (shipping/receiving and mail distribution, screening of incoming calls and visitors, maintenance of office aesthetics, tidying conference rooms, liaise with landlord and property management)
• Curate, purchase and maintain stock of office supplies, equipment, and pantry items
• Coordinate phone calls, video conference meetings, and in person meetings
• Greet all guests, making positive first impressions for all new and potential clients, vendors, and staff
• Contribute to the maintenance of the operations budget, including credit card reconciliations and processing executive expense reports
• Collaborate cross-functionally and serve as point of contact amongst colleagues across all teams and at various experience levels
• Contribute to the company’s cultural development through event planning and team building
• Serve as a liaison between various vendors for regional operations
• Be prepared to take on ad-hoc projects as needed

Qualifications:

• Bachelor’s Degree
• 3+ years of experience working as an assistant, coordinator, or similar administrative support role
• Excellent organizational skills with a keen eye for details and prioritizes punctuality
• Excellent time management skills among competing tasks and deadlines in a rapidly changing environment
• Kind and positive attitude with an ability to manage executive expectations
• Self-starter who enjoys learning, asking questions, and working in a collaborative environment
• Proven ability to follow-through on communication and manage up
• Exceptional judgement, integrity, and social etiquette
• Superb problem solving, written, and oral communication skills
• Experience with standard office equipment, including computers, printers, phones, etc.
• Proficient in Microsoft Office Suite

FULL COVID-19 VACCINATION STATUS IS REQUIRED FOR EMPLOYMENT AT BREAKTHROUGH PROPERTIES.

As an equal opportunity employer, Breakthrough Properties is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Breakthrough Properties by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Get notified when a new job is posted.

Sign in to set job alerts for “Executive Assistant” roles.

Executive Assistant - Corporate and Investment Banking

New York City Metropolitan Area $80,000.00-$110,000.00 2 weeks ago

Executive Assistant - Global Securitization Group

New York City Metropolitan Area 4 days ago

New York City Metropolitan Area 1 week ago

New York City Metropolitan Area $100,000.00-$125,000.00 3 weeks ago

Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm

Executive Assistant, Games, Media, and Entertainment (GME) Security Leadership

Executive Assistant to Chief Marketing Officer at Unicorn Startup

New York City Metropolitan Area $100,000.00-$120,000.00 1 week ago

New York, NY $75,000.00-$100,000.00 2 weeks ago

Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm

EA needed for various roles in Private Equity firm in NYC

New York City Metropolitan Area $110,000.00-$125,000.00 2 weeks ago

Brooklyn, NY $150,000.00-$185,000.00 1 week ago

New York City Metropolitan Area $120,000.00-$135,000.00 15 hours ago

Executive Assistant to Managing Partners & Office Manager

New York, NY $75,000.00-$120,000.00 1 month ago

Executive Assistant to Founder / Managing Partner at VC Firm

New York City Metropolitan Area $130,000.00-$150,000.00 11 hours ago

Senior Executive Assistant - Head of Compliance (Hybrid)

Senior EA - Top Hedge Fund - up to 175K base plus generous bonus - College Graduate required.

New York City Metropolitan Area $150.00-$175.00 1 week ago

New York, NY $150,000.00-$150,000.00 2 weeks ago

Senior Executive Assistant, General Partners Strategic Capital

Executive Assistant, CNN - SVP's for Video & Content

New York City Metropolitan Area $35.00-$38.00 3 weeks ago

New York City Metropolitan Area 1 day ago

Executive Assistant to Investment Team | Work/Life Balance | Lots of Project Work and Event Planning!

New York, NY $85,000.00-$95,000.00 1 day ago

Executive Assistant, Media & Digital Strategies

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.