Executive Assistant

Nomura; New York (NY); On-site; USD 90,000 - 160,000; Full time

Benefits offered by this job

401(k) eligibility

Paid time off benefits

Medical and financial benefits

Job summary

Nomura is seeking a highly organized Executive Assistant to support senior executives in New York, NY. This role involves managing complex calendars, coordinating travel arrangements, and preparing executive communications.

The ideal candidate will have 5+ years of experience, excellent communication skills, and proficiency in Microsoft Office. The salary range is between $90,000 and $160,000 per year.

Qualifications

• 5+ years of Executive Assistant experience supporting C-suite or senior executives.
• Advanced proficiency in Microsoft Office Suite and collaboration tools.
• Strong ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage complex calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel, including detailed itineraries.
• Prepare presentations and executive-level communications.

Skills

Organizational skills

Time-management skills

Problem-solving skills

Communication skills

Confidentiality

Microsoft Office Suite proficiency

Education

Bachelor’s degree

Tools

Microsoft Teams

Zoom

Slack

Google Workspace

Job description

Job Title: Executive Assistant

Department: Global Markets

Location: [Specify location]. The pay range at commencement of employment is expected to be between $90,000 and $160,000 per year. Additional compensation and benefits information is provided below.

Company Overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura serves individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership.

Department Overview

Nomura's Risk department plays a crucial role in identifying, assessing, and mitigating risks across our business. We strive to protect the firm's assets, reputation, and financial stability by implementing robust risk management practices. Join our team and contribute to our proactive approach in managing risks, allowing us to make informed decisions and thrive in an ever‑changing market environment.

Role Description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high‑level administrative and strategic support to senior executives. The ideal candidate is a trusted business partner who anticipates needs, manages competing priorities, and ensures the executive’s time is optimized through exceptional calendar management, communication, and operational support.

Key Responsibilities

• Manage complex calendars, meetings, and scheduling across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, and detailed itineraries.
• Prioritize and manage incoming communications, including emails, phone calls, and correspondence.
• Prepare presentations, reports, agendas, meeting materials, and executive‑level communications.
• Take meeting notes, track action items, and follow up to ensure timely completion.
• Coordinate internal and external meetings, board meetings, client meetings, and leadership off‑sites.
• Serve as a liaison between executives, business leaders, clients, and external partners while maintaining professionalism and confidentiality.
• Manage expense reports, invoices, purchase orders, and budget tracking.
• Support special projects, strategic initiatives, and cross‑functional coordination.
• Maintain confidential records and handle sensitive information with the highest level of discretion.
• Improve administrative processes and identify opportunities to increase executive efficiency.

Qualifications

• Bachelor’s degree preferred.
• 5+ years of Executive Assistant experience supporting C‑suite or senior executives.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast‑paced environment.
• High level of professionalism, discretion, and confidentiality.
• Strong problem‑solving skills with the ability to anticipate executive needs.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Microsoft Teams, Zoom, Slack, and Google Workspace.

Preferred Qualifications

• Experience supporting multiple executives simultaneously.
• Experience in financial services, consulting, or other fast‑paced corporate environments.
• Event planning and board meeting coordination experience.
• Project management experience.
• Familiarity with expense management systems such as Concur.

Leadership Behaviours

• Explore Insights & Vision: Identify the underlying causes of problems and define a clear vision and direction for the future.
• Making Strategic Decisions: Evaluate all options for resolving problems and effectively prioritize actions or recommendations.
• Inspire Entrepreneurship in People: Communicate ideas effectively and motivate team members to enhance productivity.
• Elevate Organizational Capability: Engage proactively in professional development and promote knowledge sharing.
• Inclusion: Foster a culture of inclusion and psychological safety while cultivating a “Risk Culture” (Challenge, Escalate, and Respect).

Total Compensation

The base pay offered may vary depending on multiple individualized factors, including market location, corporate and functional title and duties, job‑related knowledge and advanced degrees, skills, and experience. The total compensation package may also include a sign‑on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave). Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Employment Terms

If hired in the U.S., the employee will be in an “at‑will” position, and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time for reasons related to individual performance, company or individual department/team performance, and market factors.