Administrative Assistant – HR

Nomura; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

Nomura is seeking an Assistant in New York to support senior HR executives with calendar management, travel coordination, and comprehensive administrative duties. The role includes onboarding coordination, intranet upkeep, and ensuring quality in weekly and monthly HR publications.

The candidate should have a Bachelor’s degree and 3+ years of HR administrative experience, with strong communication, discretion, and teamwork.

Qualifications

• 3+ years of experience supporting senior HR executives in an administrative capacity.
• Motivated, diligent learner able to work in a fast-paced environment.
• Exemplary planning and time-management skills.
• Excellent interpersonal skills and the ability to work well with all levels of internal management and staff.
• Ability to prioritize multiple responsibilities.
• Maintain discretion and confidentiality at all times.
• Strong communication skills, both verbal and written.
• Ability to work independently and in a team environment.
• Bachelor’s degree required.
• Proficiency in MS Office.

Responsibilities

• Screening calls, managing calendars, and travel arrangements.
• Organizing meeting and event planning and client relations.
• Preparing and editing correspondence, communications, reports, and presentations.
• Coordinating with managers and HR to onboard new employees through the NJL applications.
• Maintaining the divisional intranet website.
• Ensuring quality assurance, including publication of weekly articles, monthly publications, web forms, and links.
• Maintaining floor plans and inventory of equipment.
• Receiving and interacting with incoming visitors.

Skills

Executive support

Calendar management

Interpersonal skills

Confidentiality

Travel planning

Education

Bachelor's degree

Tools

MS Office

Job description

Corporate Title: Assistant

Department: Human Resources

Location: New York - Midtown

Base Pay Range: $85,000 - $110,000 per year

Nomura is a financial services group with an integrated global network operating across Wealth Management, Investment Management, Wholesale (Global Markets and Investment Banking), and Banking. Our Human Resources department is dedicated to attracting, developing, and retaining top talent while fostering an inclusive work environment that supports employee growth and drives organizational success.

Department Overview

We are committed to recruitment, onboarding, performance management, and employee engagement. Join our dynamic HR function and play a vital role in advancing the organization.

Role Description

• Screening calls, managing calendars, and travel arrangements.
• Organizing meeting and event planning and client relations.
• Preparing and editing correspondence, communications, reports, and presentations.
• Coordinating with managers and HR to onboard new employees through the NJL applications.
• Maintaining the divisional intranet website.
• Ensuring quality assurance, including publication of weekly articles, monthly publications, web forms, and links.
• Maintaining floor plans and inventory of equipment.
• Receiving and interacting with incoming visitors.

Skills, Experience, Qualifications and Knowledge Required

• 3+ years of experience supporting senior HR executives in an administrative capacity.
• Motivated, diligent learner able to work in a fast‑paced environment.
• Exemplary planning and time‑management skills.
• Excellent interpersonal skills and the ability to work well with all levels of internal management and staff.
• Ability to prioritize multiple responsibilities.
• Maintain discretion and confidentiality at all times.
• Strong communication skills, both verbal and written.
• Ability to work independently and in a team environment.
• Bachelor’s degree required.
• Proficiency in MS Office.

Nomura Leadership Behaviours

• Explore Insights & Vision: Identify underlying causes of problems and define a clear vision and direction.
• Making Strategic Decisions: Evaluate options and prioritize actions or recommendations.
• Inspire Entrepreneurship in People: Communicate ideas effectively and motivate team members.
• Elevate Organizational Capability: Promote professional development and knowledge sharing.
• Inclusion: Foster a culture of inclusion and psychological safety and a risk culture of challenge, escalation, and respect.

Compensation and Benefits

Base pay may vary based on location, corporate and functional title, duties, and experience. The total compensation package may include a sign‑on bonus, restricted stock units, and discretionary awards, in addition to a full range of medical, financial, and other benefits such as 401(k) eligibility and paid time off (vacation, sick time, parental leave). Details will be provided if an offer is made.

When hired in the U.S., this is an at‑will position and the Company reserves the right to modify base salary or any other discretionary payment at any time.

US FINANCE ONLY Applicants for this position in the Finance Division of NHA must be authorized to work for any employer in the United States. The Finance Division is not sponsoring or taking over sponsorship of employment visas at this time.

Nomura is an Equal Opportunity Employer