Administrative Assistant - HR

Nomura Holdings, Inc.; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

401(k) eligibility

Paid time off

Healthcare benefits

Job summary

Nomura Holdings, Inc. in New York is seeking an Administrative Assistant - HR to support senior HR executives, manage calendars, travel, and meetings, and help coordinate onboarding.

The role requires 3+ years in HR administration, strong MS Office skills, discretion, and excellent communication. This is an on-site position in Midtown Manhattan with a comprehensive benefits package.

Qualifications

• 3+ years of experience supporting senior HR executives in an administrative capacity.
• Motivated, diligent learner in a fast-paced environment.
• Exemplary planning and time management skills.
• Excellent interpersonal and verbal/written communication.
• Ability to prioritize multiple responsibilities.
• Maintain discretion and confidentiality at all times.
• Bachelor's degree required.
• Proficient in MS Office.

Responsibilities

• Screening calls, managing calendars, travel arrangements, organization charts, processing expenses, meeting and event planning, and client relations.
• Prepare and edit correspondence, communications, reports, and presentations.
• Coordinate with managers and HR to onboard new employees through the NJL applications.
• Maintain divisional intranet website.
• Responsible for quality assurance, including the publication of weekly articles, monthly publications, web forms and links.
• Maintain floor plans and inventory of equipment.
• Receive and interact with incoming visitors.

Skills

Interpersonal skills

Time management

Multitasking

Communication skills

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Administrative Assistant - HR

Job Code: 14084

Country: US

City: New York

Skill Category: Admin/Support

Corporate Title: Assistant

Department: Human Resources

Location: New York - Midtown

The base pay range for this position at commencement of employment is expected to be between $85K and $110K per year.

Nomura is a financial services group with an integrated global network. By connecting markets East & West, we service the needs of individuals, institutions, corporates and governments through our four business divisions: Wealth Management, Investment Management, Wholesale (Global Markets and Investment Banking) and Banking.

Driven by the insights of some 28,000 people worldwide, we put our clients at the center of everything we do, delivering unparalleled access to, from and within Asia. For further information about Nomura, visit www.nomura.com

Aon’s Benefit Index®, Nomura’s benefitsrank#1amongst our competitors

Department overview:

Our Human Resources department at Nomura is dedicated to attracting, developing, and retaining top talent. We strive to create a positive and inclusive work environment where employees can thrive and reach their full potential. From recruitment and onboarding to performance management and employee engagement, we are committed to supporting our employees throughout their careers. Join our team and be part of a dynamic and collaborative HR function that plays a vital role in driving the success of our organization.

Role description:

• Screening calls, managing calendars, travel arrangements, organization charts, processing expenses, meeting and event planning, and client relations.
• Prepare and edit correspondence, communications, reports, and presentations.
• Coordinate with managers and HR to onboard new employees through the NJL applications.
• Maintain divisional intranet website.
• Responsible for quality assurance, including the publication of weekly articles, monthly publications, web forms and links.
• Maintain floor plans and inventory of equipment.
• Receive and interact with incoming visitors.

Skills, experience, qualifications and knowledge required:

• 3+ years of experience supporting senior HR executives in an administrative capacity.
• Motivated, diligent learner that is able to work in a fast-paced environment.
• Exemplary planning and time management skills.
• Excellent interpersonal skills and the ability to work well with all levels of internal management and staff.
• Ability to prioritize multiple responsibilities.
• Maintain discretion and confidentiality at all times.
• Strong communication skills, both verbal and written.
• Ability to work independently and in a team environment.
• Bachelors degree required.
• Proficient in MS Office

Nomura Leadership Behaviours

• Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.
• Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.
• Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.
• Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.
• Inclusion: Foster a culture of inclusion and psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

* base pay offered may vary depending on multiple individualized factors, including market location, corporate and functional title and duties, job-related knowledge and advanced degrees, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

IF hired in the U.S., employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Nomura is an Equal Opportunity Employer.