Administrative Assistant

Nomura Holdings, Inc.; New York (NY); On-site; USD 95,000 - 120,000; Full time

Job summary

Nomura Holdings, Inc. is seeking an experienced administrative professional to support a senior management team in a satellite office.

The role involves managing complex calendars, coordinating meetings across internal and external stakeholders, and processing expenses according to policy. Responsibilities include arranging international and domestic travel, screening calls, and providing coverage for absent colleagues.

Qualifications

• 3-5 years of Administrative Experience within Financial Services or banking.
• BA degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Provide support to a team of Senior Managers in a satellite office.
• Extensive calendar management and meeting coordination internally and externally.
• Expense processing in accordance with Nomura's policy.
• International and domestic travel arrangements: flights, tickets, accommodations, transportation.
• Screening calls and acting as gatekeeper.
• Provide absence coverage to other team members as required.
• Ad‑hoc projects assigned.

Job description

The pay range for this position at commencement of employment is expected to be between $95,000 and $120,000/year*

Company Overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department Overview

Nomura's Global Markets department provides liquidity, market insights, and execution services to clients worldwide across various asset classes, including equities, fixed income, currencies, and commodities. The team's focus on innovation and technology provides clients with access to cutting‑edge trading platforms and customized solutions. Nomura's Global Markets team specializes in market‑making, risk management, and electronic trading, with a strong global presence and reputation for exceptional service to clients. With expertise, global reach, and commitment to innovation, Nomura's Global Markets department is well‑positioned to continue driving growth and success in the financial industry.

Role Description / Areas of Responsibility

• Provide support to a team of Senior Managers in satellite office
• Extensive calendar management and meeting coordination both internally and externally
• Expense processing in accordance with Nomura's policy
• International and Domestic Travel Arrangements: coordination of flights, tickets, accommodations & ground transportation
• Screening calls, act as gatekeeper
• Providing absence coverage to other team members as required
• Ad‑hoc projects assigned

Key Contribution Areas Critical to Success

• Highly organized and prioritization skills
• Team Player
• Ability to multi‑task effectively
• Strong problem‑solving skills
• Polished communication skills appropriate for a corporate environment

Skills, Experience, Qualifications and Knowledge Required

• 3-5 years of Administrative Experience within Financial Services, preferably in a banking environment
• BA Required
• Proficiency in Microsoft Office Suite

Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.

Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.

Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.

Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.

Inclusion: Foster a culture of inclusion and psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

*basepay offered may vary depending on multiple individualized factors, including market location, corporate and functional title and duties, job-related knowledge and advanced degrees, skills, and experience. The total compensation package for this position may also include other elements, including a sign‑on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in the benefit plans will be provided if an employee receives an offer of employment.

If hired in the U.S., employee will be in an “at‑will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

**US FINANCE ONLY** Applicants for this position in the Finance Division of NHA must be currently authorized to work for any employer in the United States. The Finance Division is not sponsoring or taking over sponsorship of employment visas for this position at this time.