Executive Assistant

THE BOYS' CLUB OF NEW YORK INC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Health, dental and vision insurance

Flexible spending account

Life Insurance

Employee Assistance Plan

Job summary

THE BOYS' CLUB OF NEW YORK INC is seeking an Executive Assistant to support the CEO and the Executive Office. The role emphasizes efficiency in managing communications, calendars, and organizational tasks to ensure effective operations within a nonprofit environment.

The ideal candidate is extremely organized, possesses strong communication skills, and is comfortable with various administrative tools. A commitment to equity and inclusion is crucial, along with Spanish proficiency being a strong preference.

In addition, we offer competitive benefits including health insurance, paid time off, and more.

Qualifications

• 3-5 years of experience in executive administrative support in a nonprofit environment.
• Exceptional organizational and time management skills.
• High level of discretion and professionalism.

Responsibilities

• Manage the CEO’s calendar and logistics.
• Coordinate travel arrangements and expense documentation.
• Serve as a primary point of contact for inquiries.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Spanish language proficiency

Tools

SharePoint

Job description

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The Boys’ Club of New York (BCNY) partners with boys and young men to provide free, high-quality programs that support positive youth development. Across three clubhouses in East Harlem, Mott Haven, and Flushing, and a wilderness camp in Harriman State Park, members explore interests—from swimming and robotics to theatre and outdoor adventure—while building skills, confidence, and lifelong friendships. As youth homelessness rises and immigrant families face increasing challenges, BCNY continues to expand its support to meet urgent needs. Guided by a youth-first mission and powered by dedicated staff, BCNY remains a leader in the field and invites you to join our work.

Summary of Position

The Executive Assistant serves as a trusted administrative partner within BCNY’s Executive Office, ensuring the CEO’s time, communications, and priorities are managed efficiently and professionally. Reporting to the Chief of Staff, this role provides high-level calendar management, communications support, board logistics assistance, and office administration. The ideal candidate is highly organized, detail-oriented, and discreet. This position is ideal for someone who thrives in fast-paced environments and enjoys bringing structure and order to complex workflows.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, including scheduling, prioritization, and meeting logistics
• Monitor and triage incoming Executive Office communications, ensuring timely responses and appropriate routing.
• Coordinate travel arrangements and expense documentation
• Maintain Executive Director’s contact lists and stakeholder information
• Support preparation for speaking engagements, meetings, and external events

Office Administration

• Coordinate day-to-day operations of the Executive Office, ensuring smooth internal workflows
• Track and maintain Executive Office deliverables, deadlines, and action items
• Maintain organized digital and physical filing systems for governance, compliance, and strategic documents
• Support development and maintenance of the Executive Office’s calendar and various trackers
• Assist with documentation and version control of the organizational operations manual
• Order and maintain office and kitchen supplies for the Management Office
• Coordinate with building management, vendors, and maintenance personnel regarding office needs and facility-related issues
• Assist with meeting room readiness, hospitality setup, and executive guest logistics
• Support general office administration to maintain a welcoming and functional workplace environment

External Communications

• Serve as a primary point of contact for BCNY info desk line
• Respond to phone and email inquiries with professionalism and warmth
• Coordinate hospitality and logistics for external partners

Qualifications

• A minimum of 3-5 years of experience in executive administrative support for a nonprofit or mission-driven environment
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office tools and SharePoint
• Comfort using AI and workflow tools to enhance productivity
• Spanish language proficiency strongly preferred
• Commitment to equity, inclusion, and BCNY’s mission

What We Offer

• Paid time off
• Health, dental and vision insurance
• Flexible spending account
• Life Insurance
• Employee Assistance Plan (EAP) and much more

The Boys’ Club of New York is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. If you have a disability or other protected need requiring an accommodation, please contact Human Resources.