Executive Assistant

Truist; New York (NY); On-site; USD 118,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Disability insurance

401k plan

Vacation 10 days

Sick days 10 days

Paid holidays

Job summary

Truist is seeking a highly organized executive assistant to support an Operating Council Leader in New York. You will manage scheduling, travel arrangements, and the preparation of communications and presentations to help senior leaders run an efficient office.

The role requires seven years of administrative experience, strong communication, and the ability to work independently while guiding other staff. Regular business hours with on-site responsibilities are expected.

Qualifications

• High school graduate or equivalent.
• Seven years administrative experience in support role with two years of senior-level support.
• Excellent verbal and written communication, organizational, interpersonal, and math skills.
• Ability to work independently and guide clerical staff.
• Ability to handle complex situations with sound judgment.
• Proficiency with basic computer applications and office equipment.

Responsibilities

• Coordinate communications and partner with Executive Assistant peers.
• Establish and maintain files and records.
• Manage executive's schedule, meetings, travel, and itineraries; prepare communications and presentations.
• Complete projects by setting objectives, prioritizing, and tracking progress.
• Serve as liaison with important clients and executives to support informed decisions.
• Handle confidential information with discretion.

Skills

Executive support

Administrative skills

Communication

MS Office

Schedule management

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Job description

Regular or Temporary:

Regular

Language Fluency: English (Required)

Work Shift:

1st shift (United States of America)

Please review the following job description:

Provide highly complex administrative support to an Operating Council (OC) Leader. Partner with the supported OC Leader and other executive assistants to ensure a smooth efficient operating environment for the highest level of senior executive management.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

1. Ensure effective communication and partnership with Executive Assistant teammates. Identify issues, research questions, and bring matters to manager's attention.
2. Establish and maintain files and records.
3. Manage executive's schedule (including appointments, meetings, and arrangement of travel requirements and itineraries) and correspondence by gathering information, preparing and editing communications and designing and preparing graphic presentations.
4. Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
5. Serve as a liaison, interacts with important clients, community leaders and other executives to help ensure informed and consistent decisions are made and problems are researched and resolved timely and appropriately.
6. Deal discreetly with confidential information.

Qualifications

Required Qualifications
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High school graduate or equivalent
2. Seven years administrative experience in support role with two years of experience supporting a senior level manager or professional
3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills
4. Ability to work independently and provide direction to other clerical staff
5. Ability to deal with complex situations that require sound judgment
6. Exhibits the poise, confidence, and interpersonal skills necessary to favorably interact with employees, clients, senior corporate officers, and directors
7. Ability to operate office equipment (fax, copier, etc.)
8. Ability to endure light physical labor
9. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products

Preferred Qualifications

1. Bachelor's degree

The annual base salary for this position is $118,000-140,000 per year.

General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position.Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site. Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.

Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace.