Executive Assistant

Boldly Premium Executive Assistants; Chicago (IL); Remote; USD 100,000 - 125,000; Part time

Job summary

A leading company, recognized for its commitment to flexible remote work, is seeking part-time Executive Assistants to support Fortune 500 companies. Candidates must have a minimum of 7 years of experience in administrative support, showcasing skills in organization, multitasking, and advanced software use. This role offers a remote and flexible work environment with competitive pay and benefits.

Benefits

Flexible schedule

401k with employer match

Paid time off

Ongoing mentoring

Qualifications

• Minimum of 7 years in executive support, particularly in fast-paced environments.
• Experience with scheduling, correspondence, and various administrative tasks.

Responsibilities

• Maintain appointment schedules and manage calendar.
• Plan meetings and travel arrangements.
• Draft correspondence and manage executive emails.

Skills

Organization

Communication

Time Management

Multitasking

Tools

Google Workspace

Office 365

Zoom

Job description

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Are you a dynamic, caring and ridiculously talented executive assistant? If so, Boldly is looking for you! We are seeking part-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you’ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience in an administrative support position such as an executive assistant, virtual assistant, or senior administrative assistant (general admin experience as part of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Ability to work independently and under the pressure of deadlines

Benefits you'll love, for part-time employees:

• Flexible schedule within regular business hours
• Able to work part-time (at a minimum of 25 hours a week) with the choice to stay part-time or ramp up to full-time
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay range for this position is $25-$31 per hour, with starting pay based on location. Specific starting rates for part-time are as follows:

• California & New York: $27 per hour
• Washington, New Jersey, Colorado, & Massachusetts: $26 per hour
• All other locations: $25 per hour

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at https://boldly.com/jobs/

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  General Business, Project Management, and Administrative

• Industries

  Business Consulting and Services, Venture Capital and Private Equity Principals, and Non-profit Organizations

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Inferred from the description for this job

401(k)

Paid maternity leave

Paid paternity leave

Vision insurance

Medical insurance

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