Executive Assistant to Founder and CEO

Remote Jobs; United States; Remote; USD 118,000 - 200,000; Full time

Job summary

A leading tech company seeks an adaptable Executive Assistant (EA) to support the CEO. This role includes managing schedules, logistical coordination, and ensuring effective communication across teams. Candidates should possess strong organizational skills and a background in executive support, particularly in dynamic environments.

Benefits

Competitive medical, dental, and vision coverage

401(k) plan with company match

Flexible Paid Time Off

Parental benefits

Access to global co-working spaces

Qualifications

• 4-8 years of experience supporting a C-level executive.
• Strong organizational and time management skills.
• Experience in event planning and logistics.

Responsibilities

• Manage the CEO's calendar and high-priority workflows.
• Plan and execute key events for the CEO.
• Coordinate internal and external communications.

Skills

Organization

Communication

Adaptability

Event Planning

Education

Bachelor's Degree

Tools

AI tools

Excel

Job description

Company Description

Dropbox isn't just a workplace-it's a living lab for more enlightened ways of working. We're a global community of bold visionaries and resourceful doers who are shaping the future of Dropbox-and with it the future of work. Our Virtual First model combines the autonomy of a distributed workplace with the power of human connection, making space for both meaningful work and meaningful relationships. With our start-up mindset and enterprise-level opportunities, you can be who you are and grow into who you're meant to be. Here, you can own your impact to make work more intuitive, joyful, and human-for you as a Dropboxer and for hundreds of millions of people worldwide. If you're ready to push boundaries-and yourself- Dropbox is ready for you.

Team Description

The Dropbox Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams unlock their potential by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos. We serve as the backbone of the organization's day-to-day functions-supporting the fast-paced, collaborative community that defines Dropbox's culture with everything from scheduling and meeting agendas to event planning and travel arrangements. If you're a resourceful doer who finds joy in making things happen, join our Admin team. Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations, and Team Communications.

Role Description

We're seeking a highly adaptable, trustworthy, and resourceful Executive Assistant (EA) to provide direct, day-to-day support to the CEO of Dropbox. This is a dynamic, high-trust role that sits at the heart of the company's leadership operations.

This EA will play a key role in managing CEO's schedule, preparing him for meetings, orchestrating logistics, and coordinating internal and external communications. They will also serve as a critical link between the CEO's professional and personal spheres-interfacing with both internal teams and his personal staff to ensure smooth, consistent support across all domains.

While the role is based in the San Francisco Bay Area, it requires regular in-person presence at the Dropbox Studio in San Francisco and in Menlo Park (both on a planned and short-notice basis). Candidates must be comfortable with this level of flexibility and local travel.

Responsibilities

• Executive Support: Manage the CEO's calendar, appointments, and high-priority workflows with precision and discretion. Anticipate needs and act proactively.
• In-Person Readiness: Be available to work on-site in San Francisco or elsewhere in the Bay Area as needed, sometimes on short notice, to support meetings, prep, and logistics.
• Meeting Preparation & Follow-Up: Ensure CEO is fully briefed for all engagements. Coordinate agendas, collect materials, and track follow-ups across stakeholders.
• Event Planning: Plan and execute key events for the CEO, including internal offsites, dinners, customer sessions, and board-related gatherings. Coordinate directly and in collaboration with internal teams.
• Liaison to Personal Staff: Work closely with CEO's personal team (e.g., household staff, travel support) to coordinate calendars, logistics, and occasional personal requests that intersect with company events or travel.
• Security Coordination:Coordinate all security-related logistics for the CEO in collaboration with the executive protection team, including travel security, residential protocols (in collaboration with personal team), and event safety, ensuring seamless communication and confidentiality at all times.
• Information Management: Maintain smooth, confidential flow of communications and information between the CEO, internal teams, external partners, and board members.
• Logistics & Admin: Handle travel coordination, expense reporting, and executive logistics with attention to detail and an eye for operational efficiency.

Requirements

• Bachelor's Degree
• Experienced EA: 4-8 years of experience supporting a C-level executive or founder in a fast-paced, high-trust environment
• Exceptionally Organized: Calendar wizard with strong time management skills and a calm, deliberate approach to problem-solving
• Locally Present: Resides in or near the San Francisco Bay Area and can travel to the Dropbox Studio or other meeting spaces in the Bay Area -frequently and with short notice
• Events-Oriented: Strong experience in event planning-both directly owning logistics and collaborating cross-functionally with comms, workplace, and people teams
• Strong Communicator: Poised and clear in both written and verbal communication. Comfortable interacting with internal execs and external VIPs alike
• Discreet and Reliable: Able to manage highly sensitive information and maintain strict confidentiality. Trusted to operate with good judgment at all times
• Highly Adaptable: Thrives in ambiguity and fast-changing priorities. Capable of balancing executive support, logistical coordination, and cross-functional collaboration
• AI Fluency:Demonstrated fluency with AI tools and technologies to streamline workflows, enhance productivity, and support executive decision-making
• Travel: Semi-regular overnight travel; regular local travel within the Bay Area

Preferred Qualifications

• Experience working in tech
• Experience working with a product team
• Experience with excel
• Experience traveling with an executive strongly preferred

Compensation

US Zone 1

$147,500-$199,500 USD

US Zone 2

$132,800-$179,600 USD

US Zone 3

$118,000-$159,600 USD

The range(s) listed above is the expected annual salary/OTE (On-Target Earnings) for this role, subject to change.

Please note, OTE are for sales roles only.

Salary/OTE is just one component of Dropbox's total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).

Dropbox takes a number of factors into account when determining individual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. We target most new hire offers between the minimum up to the middle of the range.

Dropbox uses the zip code of an employee's remote work location to determine which metropolitan pay range we use. Current US Zone locations are as follows:
• US Zone 1: San Francisco metro, New York City metro, or Seattle metro
• US Zone 2: Austin (TX) metro, Chicago metro, California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Massachusetts, New Hampshire, New York (outside NYC metro), Oregon, Pennsylvania (outside NYC or DC metro), Washington DC metro, and West Virginia (DC metro)
• US Zone 3: All other US locations

Dropbox is a Virtual First company and is open to hiring candidates in all authorized locations.

Benefits

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

• Competitive medical, dental, and vision coverage
• 401(k) plan with a generous company match and immediate vesting
• Flexible PTO/Paid Time Off, paid holidays, Volunteer Time Off, and more, allowing you time to unplug, unwind, and refresh
• Income Protection Plans: Life and disability insurance
• Business Travel Protection: Travel medical and accident insurance
• Perks Allowance to be used on what matters most to you, whether that's wellness, learning and development, food and groceries, and much more
• Parental benefits including: Parental Leave, Child and Adult Care, Day Care FSA, Fertility Benefits, Adoption and Surrogacy Support, and Lactation Support
• Access to over 10,000 global co-working spaces through Gable.to , making it easy to book flexible workspaces for collaboration or individual work
• Quarterly Cell phone and internet allowance
• Mental health and wellness benefits
• Disability and neurodivergence support benefits

Additional benefit details are available upon request.

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, enABLE, TODOS (Latinx), Pridebox (LGBTQ), Vets at Dropbox, and Women at Dropbox.