Executive Assistant

ECLARO; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

ECLARO, in partnership with its client in New York, NY, seeks an Executive Assistant to provide high-level administrative support to the Managing Partner. The role requires meticulous attention to detail, strong communication, and the ability to manage complex calendars, emails, and travel arrangements in a fast-paced environment.

The ideal candidate will demonstrate resilience under pressure, excellent listening and alignment skills, and the ability to handle direct and occasionally intense

Qualifications

• Bachelor's degree required.
• 3+ years supporting a management executive 1:1.
• Excellent verbal and written communication.
• Strong organizational and detail-oriented skills.
• Ability to multi-task and work independently.
• Proficiency with Microsoft Office (Excel, PowerPoint, Word).

Responsibilities

• Prepares memos, letters, and other documents using MS Office.
• Answers calls, maintains logs, and fields inquiries.
• Gatekeeper; manage schedules and partner's calendar.
• Manages partner's email and flags outstanding items.
• Organizes tax files and tax-related projects as directed.
• Tracks projects with timelines for completion.
• Greets clients and builds relationships.
• Manages travel arrangements.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Independent work

Problem solving

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Job description

Job Number: 26-01664

Take the next step in your career in the Financial Services Industry with ECLARO’s client. We are actively seeking a dedicated and detail-oriented Executive Assistant to work with our client in New York, NY. This role offers an excellent opportunity to develop your skills, gain hands-on experience, and be part of a collaborative and growth-driven team.

Position Overview

• This position is responsible for providing high-level administrative support in a fast paced environment by handling information requests, managing the managing partner's email, and performing clerical functions such as preparing correspondence, receiving clients, arranging conference calls, and scheduling in person/Zoom meetings.
• It's critical that the individual has a strong memory for minutia, e.g. remembering clients' names.
• Strong active-listening skills are also essential, including the ability to confirm and clarify the Managing Partner's instructions to ensure alignment and mutual understanding.
• This role requires someone who is highly resilient, maintains composure under pressure, and is comfortable navigating direct and occasionally intense communication.

Responsibilities

• Prepares memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
• Answers all incoming and outgoing calls, maintains accurate logs and fields calls as needed to resolve questions clients may have.
• Needs to be gatekeeper and delve into responding and resolving all questions, schedules appointments, and prepare partner for meetings including managing his personal calendar
• Manages the partner's email account, responds to emails when able and makes the partner aware of any outstanding items.
• Assists with organizing tax files, address tax notices, and tax related projects as directed by managing partner
• Tracks all projects and make the partner aware of what needs to be accomplished and time lines for completion
• Greets clients and develop relationships so that clients feel comfortable and believe that their needs are being met
• Manages travel arrangements

Required Qualifications

• Bachelor's Degree
• Minimum of 3+ years of relevant work experience working 1:1 successfully with a Management Executive
• Excellent verbal and written communications skills
• Strong organizational and detailed skills
• Able to multi-task, and work independently
• Problem-solving and critical-thinking skills
• Proficiency in Microsoft Office Applications including Excel, PowerPoint, and Word

Salary: $75000.00-$100000.00/year

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.